Fleet Services Coordinator
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Job Location:
Cedar Rapids, IA - USA
Yearly Salary:
$ 56638 - 73590
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About
The City of Cedar Rapids is seeking a detailed-oriented and organizedFleet Services Coordinator to support the daily operations of the Fleet Service Division. This position plays a key role in coordinating administrative financial and operational functions that ensure the effective management and maintenance of the Citys vehicle and equipment fleet.
The ideal candidate will have a strong background in business administration finance and accounting with experience managing claims processing work orders and maintaining accurate records. Join a collaborative team dedicated to maintaining the Citys fleet operations efficiently and effectively. The city offers competitive pay great benefits and opportunities for professional growth. Apply today!
About our Organization
At the City we are committed to employing individuals who reflect our communitys diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.
About our Community
Nestled in the heart of Iowa Cedar Rapids is our vibrant and diverse community known for its rich history culture and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks recreational opportunities and family-friendly events year round. You can also explore our thriving downtown district filled with shops restaurants and entertainment options or take a stroll along the Cedar River which runs through the heart of the city. Cedar Rapids - Why you should live here!
About the PositionCoordinates and supports a variety of administrative financial and procurement responsibilities as assigned.
The City of Cedar Rapids does not offer sponsorship for employment authorization.Position Functions
Job Duties & Responsibilities
- Monitors tracks and completes required claims documentation and work order entries pay applications invoices and P-Card transactions.
- Serves as a liaison between Fleet Finance Purchasing and department customers.
- Coordinates with Finance and Purchasing to ensure timely payments accurate account coding and compliance with procurement activities including purchase orders bidding processes and contract amendments.
- Prepares and tracks contract documents purchase orders and Council resolutions ensuring accurate and complete documentation through the approval process.
- Recommends and implements departmental electronic file structures document storage practices and templates to support garage operations cost reporting and standardized procedures.
- Develops and maintains operational dashboards and reporting tools to track progress milestones and performance metrics.
- Supports adoption of new technologies identifies process improvement opportunities and coordinates related staff training.
- Coordinates scheduling meetings and travel arrangements for department staff.
- Reviews and proposes updates to Fleet Services SOPs templates and workflows.
- Assists with project planning resource allocation progress tracking and providing status updates to supervisors and leadership.
- Performs related work as required.
Qualifications
Required Education and Experience
- Associates Degree in Accounting Business Finance or a related field and one (1) to three (3) years of experience in finance program project or event coordination and management or process improvement; OR
- An equivalent combination of education and experience (e.g. one year of relevant experience may substitute for one year of education).
- Excellent written verbal and interpersonal communication skills.
- Proficiency with Microsoft Office software and Microsoft 365.
- Ability to work collaboratively with diverse populations.
- None
- Experience with fleet management software is desired but not required.
Work Schedule Monday to Friday 7:30am - 4:00pm
Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race color religion sex (including pregnancy sexual orientation or gender identity) national origin age (40 or older) disability and genetic information (including family medical history).
Applicants with Disabilities
We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar support of the Americans with Disabilities Act reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation contact the Citys Human Resources department by phone at or by email at
Required Experience:
IC
Key Skills
- AS400
- Transportation Management Systems
- Microsoft Outlook
- Vehicle Maintenance
- Dispatching
- Maintenance Management
- OSHA
- Maintenance
- Fleet Management
- Operating Systems
- Leadership Experience
- Logistics
