Benefits Administrator

George Washington's Mount Vernon

Job Location:

Mount Vernon, OH - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Benefits Administrator

Full-Time Exempt

General Description:

The Benefits Administrator is responsible for providing support to the employees the HR Department and our vendors in the pursuit of effective benefits administration. This role will take the lead in employee leave management maintain a thorough understanding of benefits classes legislated eligibility changes and employment status changes. This individual will be expected to have a master-level understanding of MVLAs current benefit plans and become an expert in interpreting our Employee Handbook. Additionally will meet with employees on eligibility and employee status changes and as needed participate in onboarding new employees specifically regarding the delivery of benefit information for full-time benefit-eligible employees. The benefits administrator will work with Department managers and employees on specific benefits topics and may gather appropriate information to recommend actions to the Director of Human Resources.

Expected Hours:

40 hours/week

Essential Duties:

Benefits Administration:

Provide excellent customer service to each employee who seeks support
Build strong relationships with all benefits vendors
Execute employee benefits orientations for newly eligible employees and new hires as needed.
Monitor benefits eligibility by running regular hours reports following all protocols and compliance with the Affordable Care Act and take action on enrollments and terminations including monitoring COBRA communications
Produce and facilitate required benefits mailings
Ensure that employee files are maintained properly particularly those specific to PHI
Plan annual Open Enrollment and health and wellness activities and communications in cooperation with Mount Vernons broker to include HRIS components.
Take the lead in updating and monitoring the HRIS website and Intranet systems specific to reporting employee benefits information and employee functions.
Updating and disseminating the benefits guides annually prior to OE
Work with vendors providers and professionals to solve benefits and employment-related challenges
Assist the HR Assistant in ensuring that Employment Law posters in break rooms and other locations around the Estate are up to date and in good condition

Employee Relations:

Provide excellent timely and confidential customer service to each employee who seeks support
Build strong relationships with MVLA supervisors managers and Department heads
Build and maintain strong relations with retirement and benefits brokers and various vendors

Leave Management:

Monitor and execute Leave plans including PTO STD LTD Workers Compensation and LWOP.
Build strong relationships with Leave program administrators including in in-house Payroll Manager; ensure effective communication reporting and delivery of benefits entitlements
Ensure that all required forms are completed and approved timely; ensure that FMLA documents are current and that best practices are used.
Maintain excellent records in HRIS and/or other tracking files/tools.

Compliance:

Prepare 5500 in coordination with the third-party service provider.
Employment Eligibility (I-9) records management including paper files and usage of E-Verify.
Assist with running regular PPACA-related reports such as hours-worked look-back reports and prepare action plans accordingly.
Maintain up-to-date physical personnel files.
Provide confidential timely customer service to each employee who seeks support.
Reconcile code and process invoices timely

Other duties as assigned.

Qualifications and Education Requirements:

Undergraduate degree required
Previous benefits administration and human resources experience required
Ability to build strong relationships internally

Additional Notes:

While HR staff may have specific areas of focus it is understood that the HR team is a small but very collaborative the absence of a staff member other HR team members will provide support as needed and there are several all hands projects and/or events that occur annually.

Benefits:

403(b) Retirement plan with employer matching
Employee recognition at 5 years of service
Monthly employee events
Employee referral program
On-site Library
Discount on Public Event Tickets
Discount in the Mount Vernon Shops
Discount at the Mount Vernon Inn and Food Court Pavilion
Free Parking
Health Vision and Dental insurance
Short Term Disability Long Term Disability and Life Insurance
Paid leave for Sick Time Vacation and Holidays
Flexible spending account for medical care

The Mount Vernon Ladies Association is dedicated to creating an inclusive environment for all employees. As an Equal Opportunity Employer we are committed to building and retaining a team that represents a variety of skills experiences and perspectives. All employment decisions are based on business needs job requirements performance and qualifications without regard to race religion or belief national or ethnic origin gender/sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital or domestic partnership status veteran and military status family or parental status or any other status protected under federal state or local law. The Mount Vernon Ladies Association will not tolerate discrimination or harassment based on any of these characteristics.

Required Experience:

Unclear Seniority

Benefits AdministratorFull-Time ExemptGeneral Description:The Benefits Administrator is responsible for providing support to the employees the HR Department and our vendors in the pursuit of effective benefits administration. This role will take the lead in employee leave management maintain a thoro...