Director of Project Management & Procurement

The Director of Projects & Procurement is responsible for overseeing all facility operations maintenance and improvement projects at Wildflower Farms. This role combines strategic project management with hands-on technical expertise ensuring optimal functionality of all property systems while maintaining the highest standards of guest experience and operational efficiency.

Core Responsibilities 

Project Management & Planning

• Execute all facility projects while prioritizing tasks and ensuring timely completion within scope and budget parameters
• Provide strategic leadership for all capital projects including FF&E refreshes renovations facility upgrades and equipment procurement. Streamline project management and procurement processes to improve efficiency. 
• Coordinate multi-disciplinary projects across various trades and departments
• Provide detailed project status reports including timeline updates budget tracking and milestone achievements
• Identify potential project delays or issues and implement corrective measures to maintain scheduled completion dates
• Develop long-term inventory asset management and facilities forecasting plans.

Procurement & Vendor Management

• Obtain competitive bids from qualified vendors and contractors for all major projects and purchases ensuring favorable terms and alignment with budgetary guidelines.  
• Develop accurate cost estimates for project completion including labor materials equipment and contingency allowances
• Oversee FF&E and OS&E sourcing balancing design integrity operational needs and financial stewardship.
• Negotiate contracts and service agreements to optimize value while maintaining quality standards
• Establish and maintain relationships with preferred vendors suppliers and service providers
• Evaluate vendor performance and maintain approved vendor database

Budget & Financial Management

• Maintain strict compliance with annual departmental budget allocations
• Track and report detailed expenses for labor materials equipment and associated costs for each project and task
• Implement cost-control measures and identify opportunities for operational savings
• Manage warranty compliance and documentation to maximize equipment lifespan and minimize replacement costs
• Prepare monthly financial reports and variance analysis for leadership review
• Maintain compliance and audit readiness across procurement and capital activities.

Operations & Maintenance Oversight

• Oversee the delegation and completion of work orders and preventive maintenance schedules
• Perform skilled trades work including plumbing carpentry electrical systems and HVAC maintenance
• Conduct routine preventive maintenance on all departmental equipment and facility systems
• Maintain adequate inventory levels of critical parts supplies and materials
• Ensure all work areas remain organized clean and professionally maintained

Safety & Compliance

• Identify and address safety hazards hazardous conditions and maintenance needs proactively
• Ensure team knowledge and compliance with all property emergency procedures safety protocols and disaster response plans
• Maintain a safe and orderly work environment in accordance with OSHA standards and company policies
• Conduct regular safety inspections and maintain comprehensive safety documentation

Communication & Coordination

• Communicate project timelines and potential service impacts to affected departments and stakeholders
• Provide regular updates to Club General Manager on project status budget performance and operational issues
• Coordinate with other departments to minimize disruption to guest services during maintenance and improvement activities
• Maintain detailed documentation of all projects maintenance activities and equipment records

Emergency Response

• Coordinate emergency repairs and temporary solutions to maintain operational continuity
• Develop and maintain emergency response procedures for facility-related incidents

Additional Responsibilities

• Seek appropriate approvals prior to initiating any project or significant expenditure beyond budget parameters
• Stay current with industry best practices new technologies and regulatory requirements
• Mentor and develop team members through training and knowledge sharing
• Support special events and seasonal operations as required

Pay Range: $150000/year - $175000/year

Qualifications :

• Four-year college degree or equivalent education/experience preferred. 
• Minimum of five years of project management in construction resort residential or private club setting or similar 
• Strong financial acumen with experience completing accurate reports and cost. Have a clear process for rationalizing projects through ROIs and efficiency studies
• Expertise in procurement bidding estimating budgeting and contracting; knowledge of basic legal and accounting standards.
• Excellent communication problem-solving and cross-functional leadership skills.

Additional Information :

Auberge Collection is a portfolio of extraordinary hotels resorts residences and private clubs. While each property is unique all share a crafted approach to luxury and bring the soul of the locale to life through captivating design exceptional cuisine innovative wellbeing and gracious yet unobtrusive service. With 30 one-of-a-kind hotels resorts and residences Auberge invites guests to create unforgettable stories in some of the worlds most desirable destinations.

For more information:

Connect with Auberge Collection on Instagram TikTok Facebook and LinkedIn @Auberge and #AlwaysAuberge

Shinrin Yoku LLC is an Equal Opportunity Employer M/F/D/V. Shinrin Yoku LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements Shinrin Yoku LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Remote Work :

No

Employment Type :

Full-time