Patient Services Manager

Position Summary:

RxFunction is seeking a hands-on Patient Services Manager who will oversee the Patient Services Department and serves as point of contact for the patient customer including: inquiries on the status of Walkasins system order; the coordination of shipments of the Walkasins system; coordinating service (warranty and non-warranty) on equipment as needed and documentation and resolution of complaints via Customer Feedback (CFB) system. Performs all job duties while maintaining compliance with all appropriate regulatory requirements including HIPAA.

The Patient Services Manager works closely with Sales Marketing Engineering Reimbursement and the broader Patient Support team including those focused on patient training and outcomes monitoring.

This position is hybrid and located in our Eden Prairie Corporate office.

Job Responsibilities:

Responsibilities include but are not limited to the following:

Customer Support and Retention

Oversees the Patient Services department.

Process product shipments per the Pending Shipment Log.

Manage and respond to product feedback inquiries/calls from current patients and caregivers thoughtfully guiding the conversation to a solution.

Document customer feedback calls process Customer Feedback Reports (CFBs) for any complaints or product issues ensuring accurate system tracking follow-up and closure.

Provide feedback resolution and inform customers of next steps; work cross-functionally to ensure product replacement and return as required

Explain and facilitate completion of appropriate forms for patients for whom copay presents a financial hardship.

Create and maintain reports tracking customer feedback volume and trends to inform leadership.

Share insights with the broader team flag and escalate concerns and identify opportunities to improve customer support process.

Triage patient calls to other departments as appropriate.

Update and maintain patient files and database records.

Required Qualifications:

Bachelor of Arts (BA) or Bachelor of Science (BS) degree

5 7 years of management experience in patient or customer-facing roles ideally in medical device healthcare or a related field

Proven ability to work independently while effectively leading and collaborating with cross-functional teams

Excellent verbal and written communications skills with the ability to explain complex information clearly to diverse audiences

Proficiency with CRM and ERP systems as well as the Microsoft Suite

Preferred Qualifications:

Direct experience with product service and troubleshooting with patients

Experience building foundational teams that support growth in emerging medical device companies

Proven ability to manage conflict resolution with customers

Strong organizational skills