Area Office Administrator I

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Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position.

Because of Young Lifes exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws and to reflect what has always been and will continue to be the position of Young Life specifically the Christian belief thateach and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and as such is an integral part of the Christian mission and ministry of the corporation
Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff including the Young Life Statement of Faith. Therefore employees and volunteers of Young Life during working and nonworking hours shall: (i) be ready willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life and (iii) abide by all policies and practices of Young Life including without limitation those related to religious belief or ministry activities.

Job Specific Working Conditions:

Work in the beautiful Wenatchee Valley bursting with four seasons of outdoor living! As our office administrator you will be infusing your talents to support and grow our 45-year-long ministry. Your administrative leadership will help equip and engage leaders the committee and donors and help introduce hundreds of kids to Jesus each year. The lead responsibility is working shoulder-to-shoulder in mission community and providing leadership operational support and oversight of administrative functions so that direct ministry to local teens is healthy and thriving.

Area Office Administrator I

Summary:
This position provides administrative support enabling the Young Life field ministry area office to function an organized and efficient manner.


Essential Duties:

• Written and Verbal Communication
• Answer correspondence do filing and prepare mailings.
• Answer phones.
• Respond to voicemail e-mail and phone calls in a timely and professional manner.
• Gather articles pictures layout production mail etc. for newsletter from area staff.
• Create club/event postcards flyers and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant area directors area committee volunteer team leaders and leaders with area.
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• Administration
• Process and track donations.
• Maintain donor and leader databases ensuring that leader forms driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets including area bank account records FDT area and staff expense reports.
• Accounting: pay bills submit bank account records/purchase card expenses and donations and make copies evaluate financial monthly status and update FDT each month.
• contact databases including the following:
• Update area donor database on a regular basis.
• Enter club card data into kid database.
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update contact in Palm/Outlook.
• Update e-mail distribution lists: club kids campaigners committee leaders and prayer partners.
• Resource for Regional Administrators
• Track and report vacation sick and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
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• Administration
  area meetings including:
• Area Staff Meetings.
• Area leadership meetings.
• Area committee meetings.
• Camp
• Track participation payments health forms and how much each kid has earned in fundraisers.
• Send letters to parents about camp sign-ups itineraries and health forms.
• Responsible for fundraiser marketing.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts R2 deposits A-forms housing request forms and 10-day call-ins.
• Marathon/Auction
• Create invitations banquet sponsor packet table host packet banquet program and donor cards.
• Track guest list table sponsors RSVP list and donations received from banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations.
• Send thank you notes to banquet donors.
• Track table sponsors.
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  Provide training to area office assistant area directors area committee volunteer team leaders and leaders with various items processes and applications related to field administration.
  
  
  Working Conditions:
  Office environment.
  
  
  Education:
• High school education or its equivalent.
• Associates degree preferred.
• Ongoing education encouraged.
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• Experience Required For The Job:
• Two to four years previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (which includes Word Excel Outlook and PowerPoint).
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events data organization and maintenance.
• Great customer service skills.
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