Business System Owner, Records Management and Archiving

We are looking for a Business System Owner Records Management and Archiving to join our team.

As the successful candidate you will provide leadership and business process ownership of the Records Management and Archiving (RMA) electronic platforms (including eArchive) and associated data journey. Ensure robust GxP compliance oversight and audit readiness processes are embedded within the design delivery and lifecycle support of RMA electronic systems. Accountable to provide compliance oversight for business change to support R&D and other business units with signed SLAs. Accountable for RMA platform processes that ensure procedures and controls are developed enhanced and maintained to manage data integrity data standards and data reporting.

At GSK we have bold ambitions for patients aiming to positively impact the health of 2.5 billion people by the end of the decade. Our R&D focuses on discovering and delivering vaccines and medicines combining our understanding of the immune system with cutting-edge technology to transform peoples lives. GSK fosters a culture ambitious for patients accountable for impact and committed to doing the right thing making sure that we focus our efforts on accelerating significant assets that meet patients needs and have the highest probability of success. Were uniting science technology and talent to get ahead of disease together.

Find out more:
Our approach to R&D

In this role you will:

• Lead and act as business process owner of RMA electronic platforms.
• Influence the strategy architecture integration and management of RMA platforms including capability data standards and risk management for the data model to ensure it meets business and regulatory expectations.
• Provide the oversight to ensure consistent standards and risk-based validation approaches are adopted in the RMA system implementations and BaU.
• Provide the Process Owner oversight to maintain RMA platforms audit ready and in compliance with the expectations of GSK and the regulators. GEMBA reveal problems and support the definition of appropriate target conditions.
• Manage the processes and appropriate resources to support the RMA platforms BaU model.
• Build and maintain strong business and technical links with the Tech teams and relevant third-party vendors.
• Assess skills knowledge and capability needs associated with RMA electronic platforms. Provide training and serve in a coaching / mentoring role as necessary to support both implementations and BaU.
• Provide input and direction to the RMA digital roadmap and ambition. Align and deliver programs to meet operational targets.

Why you

Qualifications & Skills:

We are looking for a professional with these required skills to achieve our goals:

• Bachelors degree (or equivalent) and experience in records management information management library science or related field
• Proven experience in records management in a pharmaceutical context with an understanding of records retention and destruction
• Experience in the pharmaceutical industry particularly a good working knowledge of relevant regulations (e.g. GxP ICH) as they apply to records management
• Knowledge of records retention and disposition schedules policies and procedures; knowledge of records destruction methods techniques and tools for various formats and media
• Knowledge of legal regulatory and industry requirements and best practices for records management and records destruction
• Understanding of DTMS (Document Management Standard for systems) and GXP validation.

Preferred Qualifications & Skills:

If you have the following characteristics it would be a plus:

• Skills in records management collaboration and office software such as OpenText Content Manager Microsoft 365 suite of products
• Skills in project management communication collaboration and problem-solving
• Experience in OpenText Viva Vault cloud hosting and managing large data sets and Azure.
• Certification in records management such as CRM IGP or CIP

Join us in this impactful role where your expertise will help ensure patients receive the medicines they need when they need them.

Closing Date for Applications: 24th October 2025

Please take a copy of the Job Description as this will not be available post closure of the advert.

When applying for this role please use the cover letter of the online application or your CV to describe how you meet the competencies for this role as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

Why GSK
Uniting science technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade as a successful growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory immunology and inflammation; oncology; HIV; and infectious diseases to impact health at scale.

People and patients around the world count on the medicines and vaccines we make so were committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients accountable for impact and doing the right thing is the foundation for how together we deliver for patients shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race color religion sex (including pregnancy gender identity and sexual orientation) parental status national origin age disability genetic information (including family medical history) military service or any basis prohibited under federal state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you we encourage you to explore with our hiring team what the opportunities are.

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