Address: Produce and Plant Services Division / Administration
1110 W. Washington Street #450 Phoenix AZ 85007

Salary: $24.70 - $24.70

Grade: 19

Closing Date: October 15 2025

**FOR INTERNAL AGRICULTURE EMPLOYEES ONLY**

The Arizona Department of Agricultures Produce and Plant Services Division (PPSD) is currently recruiting for an Administrative Service Officer 1 for our Phoenix Operations.

The Citrus Fruit and Vegetable Standardization program monitors and enforces the quality standards for all fresh fruit and vegetables produced and marketed in Arizona.

The Administrative Services Officer 1 for the Produce and Plant Services Division (PPSD) plays a key role in the centralized administrative services for the division including accounting procurement purchasing payroll and personnel functions. This position works closely with the Administrative Services Manager to track and provide statistical data track financial information prepare various reports deliver on program strategic initiatives and help oversee comprehensive administrative services within the division.

Duties to include but not limited to:
Supervise and manage approximately 1 direct report ensuring effective team coordination and performance.
Assists the Administrative Services Manager in managing administrative operations fiscal activities and data entry for the following program areas within the division: Plant Services Program Produce Safety Rule Program Citrus Fruit and Vegetable Standardization Program (CFV) and Federal-State Inspection Service (FSIS) and the Arizona Leafy Greens Food Safety Committee.
Helps manage essential administrative functions including budgeting accounting and procurement.
Assists with financial data management procurement processes reporting and the maintains records for both state and federal activities.
Oversees and assists with budget tracking and reconciliation. Applies advanced fiscal management skills and oversees comprehensive administrative services to support the divisions objectives.
Performs employee performance evaluations and oversees Employee Time Entry (ETE) accuracy.
Manages the CFV and FSIS Billing team including tracking reporting and ensuring compliance with rules and regulations for fresh and manufactured produce commodities.
Oversees the creation and distribution of billing statements recording of payments and maintenance of shipper and produce dealer information. Provides billing service for the Arizona Lettuce Research Council and the Arizona Citrus Research Council through an Interagency Service Agreement (ISA).
Responsible for procurement responsibilities.
Provides standard front line customer service and administrative duties such as answering and directing incoming calls sending faxes and interacting with the public in person to address needs.
Inspection coordination; Conducts monitoring of schedules and workflow for the Phoenix FPGI. Provides customer service and follow-up. Oversees the distribution of market inspection certificates to Applicants and Shippers. Coordinates administrative procedures between different branches of the FSIS offices.
All other duties as assigned.

Knowledge of:
Administration with a focus on organization fiscal management budgetary control and general administrative services.
Office administration and state operational procedures.
Federal and state statutes accounting practices and budgetary controls.
Office management and supervision best practices.

Skills in:
Application of accounting principles.
Effective supervision planning and management.
Strong written and verbal communication.
Project management.
Proficiency in Google Suite the APP and AFIS systems.
Customer service.

Ability to:
Communicate effectively with internal and external customers.
Perform complex analytical and managerial tasks.
Work independently set priorities manage multiple tasks and projects manage time and adapt to changes within a dynamic work environment.
Anticipate identify and solve problems.
Manage and track complex tasks with critical timelines and deadlines.

2 plus years of managerial experience in one or more of the functions related to duties.

Arizona Drivers License
AZ-360 Accounts payable General Accounting Practices and Cash receipts

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Agriculture offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). ASRS is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in statue. Current contribution rate is 12.00%. Enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions please feel free to contact Melissa Meek at for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.