Premium Events Coordinator

Title: Premium Events Coordinator
Division Name: Presidential
Department: Arena/Fld Hse Facilities

Job Summary

The Premium Events Coordinator will assist the Director of Premium Events with planning scheduling organizing staffing and managing assigned premium events and activities. This role includes coordinating events utilizing premium athletic spaces such as Hancock Stadium CEFCU Arena OSF Athletics Training Center and other Athletic facilities. Premium events may include weddings staff meetings and similar functions. Responsibilities also encompass facilitating contracts invoicing compiling a monthly event schedule and serving as a liaison with various campus units.

The Department of Athletics is committed to increasing the diversity of the campus community. ISU athletics recognizes that a diverse faculty staff and student body enriches the educational experiences of the entire campus and greater community. Candidates who have experience working with a diverse range of staff and students and who can contribute to the climate of inclusivity are especially encouraged to apply.

Additional Information

University Benefit Highlights:

- Insurance benefits including health dental vision and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here: Rate / Pay Rate

$19.49 - $22.05 per hour

Required Qualifications

1. Bachelors degree or equivalent in Hospitality Event Planning Marketing Public Relations Communications Business Administration Student Affairs Sports Management Recreation Management or a closely related field.
2. One (1) year of full-time or part-time equivalent experience with event coordinating development sales athletics (collegiate or professional) or related field.
3. Excellent interpersonal skills and the ability to develop positive relationships with colleagues clients and stakeholders.
4. Excellent oral and written communications skills.
5. Ability to manage multiple tasks and projects simultaneously.

Preferred Qualifications

1. One (1) year event management/development experience
2. Demonstrated experience supervising full-time and part-time staff; this includes the hiring training evaluation and scheduling of staff for events and services.
3. Flexibility and adaptability to changes and unexpected situations.
4. Demonstrated ability to exercise sound judgement when making decisions under varying degrees of pressure.
5. Great attention to detail.

Work Hours

Monday through Friday 8am to 4:30pm. Frequent weekend and night availability required.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

1. Remain at a workstation for extended periods
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.

Proposed Starting Date

November 2025

Required Applicant Documents

Resume
Cover Letter
Reference List
Transcripts - See Special Instructions section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Special Instructions for Applicants

Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however it will be converted to a full-time equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed order to be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD214 must be submitted prior to the application deadline.

Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011 Attn: Mackenzie Chapman
Address: Illinois State University
Human Resources
Campus Box 1300
Normal IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois drivers license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Contact Information for Applicants

Mackenzie Chapman
Human Resources

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system please call Human Resources at .