Document ControllerProjects Assistant
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Job Location:
Monthly Salary:
Posted on:
13-10-2025
Vacancies:
1 Vacancy
Job Summary
The Projects Assistant will be responsible for performing a variety of activities in relation to the execution
of Projects. This is a fast paced and demanding role which requires the individual to take responsibility
for the control of electronic documents on all projects. Working alongside the project
managers/engineers to ensure that all documentation is submitted and received in accordance with the
project requirements and documents list are maintained updated.
The Projects Assistant will also be responsible for the compilation of other tasks assigned by the project team (e.g. Manufacturing Record Books internal/external expediting for the documentation etc..)
Job responsibilities:
Preparing document front sheets and transmittal notes for submittal
When required by the Project team filling in CRS (comments resolution sheets) with Customer comments to allow the specialists to address the Customer comments.
Submittal of outbound documentation/ booking in of inbound documentation
Adhere to procedures and record internal/Client documentation within the data management
system Record documentation inbound/outbound within the Document list to ensure accurate records
are maintained.
Adhere to project specific numbering and revision requirements
Expediting of documents from clients suppliers and internally to ensure project schedules are
met
Prepare Project Specifications list along with the Project Engineer
Manage workload priorities that can change throughout the day
Liaise with Quality Purchasing Manufacturing and sub-vendors to be able to compile
manufacturing records books
Use resource tools such as ZOE SAGE and the company quality management system
Support the project team in preparing the projects budgets
Assist with the compilation of operating and maintenance manuals
Working closely with the projecting team to ensure documentation is complete and projects
are delivered on time and to budget
A strong command of the Italian language and living close to the Italian office of Zeeco are essential.
Key Skills
- Information Management
- Adobe Acrobat
- Continuous Improvement
- Records Management
- Assembly Experience
- User Acceptance Testing
- Project Engineering
- Sharepoint
- Filing
- Document Management Systems
- Mentoring
- Document Management
About Company
With thousands of installations worldwide, Zeeco is the number one choice for combustion and environmental solutions, field services, aftermarket parts, and rental equipment.
