Assistant Document Controller

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

About JLL

Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92000 individuals around the world who help real estate owners occupiers and investors achieve their business ambitions. As a global Fortune 500 company we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities amazing spaces and sustainable real estate solutions for our clients our people and our communities.

Our core values of teamwork ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds experiences and perspectives help us think bigger spark innovation and succeed together.

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!

Project & Development Services - MENA

JLL Project & Development Services (P&DS) MENA provides consulting design management and build services to tenant and owners leveraging technology and digital solutions to drive outstanding service delivery.

We bring a life-cycle perspective to our clients from development solutions to our core services in programme project and cost management and consulting in digital solutions tenancy management sustainability leisure & entertainment and workplace & design.

Role Purpose

We are looking for an Assistant Document Controller for our P&DS team to support our document management operations within our commercial real estate projects. The successful candidate will assist in establishing maintaining and monitoring document control procedures to ensure accurate timely and efficient management of project documentation across various real estate developments and transactions.

Key Responsibilities

Document Management

• Assist in implementing and maintaining document control procedures and protocols
• Support the registration distribution and tracking of all project documents
• Maintain accurate document registers and databases
• Ensure proper filing storage and retrieval of both physical and digital documents
• Monitor document status and follow up on outstanding submissions

Quality Control

• Review documents for completeness accuracy and compliance with established standards
• Verify document formatting numbering and revision control
• Flag discrepancies and coordinate corrections with relevant parties
• Support document audit processes and maintain audit trails

Administrative Support

• Assist with document preparation scanning and digitization
• Coordinate document distribution to internal teams and external stakeholders
• Maintain correspondence logs and communication records
• Support meeting preparation by organizing relevant documentation
• Assist with document archiving and retention procedures

Technology & Systems

• Utilize document management software and databases
• Support system maintenance and user access management
• Assist with training team members on document control procedures
• Help troubleshoot technical issues related to document management systems

Required Qualifications

Education & Experience

• High school diploma or equivalent required; Associates degree preferred
• 1-2 years of experience in document control administration or related field
• Experience in commercial real estate construction or project management is a plus

Technical Skills

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Experience with document management systems (SharePoint ProjectWise or similar)
• Basic understanding of file management and database systems
• Familiarity with PDF manipulation and document scanning software

Core Competencies

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Effective written and verbal communication abilities
• Ability to work independently and as part of a team
• Problem-solving mindset and proactive approach
• Ability to handle multiple priorities in a fast-paced environment
• Discretion when handling confidential information

Preferred Qualifications

• Experience with Aconex Procore or other construction/real estate project management platforms
• Knowledge of document control standards and best practices
• Understanding of commercial real estate processes and terminology
• Previous experience in a client-facing role

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.