Office Assistant

Food And Agriculture Organization Of The United Nations

Job Location:

Santiago - Chile

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

FAO seeks gender geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT

Organizational Setting

The Regional Office for Latin America and the Caribbean (RLC) is responsible for leading FAOs response to regional priorities for food security agriculture and rural development through the identification planning and implementation of FAOs priority activities in the region. It ensures a multidisciplinary approach to programmes identifies priority areas of action for the Organization in the region and in collaboration with divisions at headquarters develops promotes and oversees FAOs strategic response to regional priorities. RLC also advises on the incorporation of regional priorities into the Organizations Programme of Work and Budget and implements approved programmes and projects in the region monitors the level of programme implementation and draws attention to problems and deficiencies. RLC develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security agriculture and rural development issues facilitates the emergence of regional partnerships and supports capacity development and resource mobilization for food security agriculture and rural development in the region.

The position is located in the Human Resources Unit of the Regional Office for Latin America and the Caribbean RLC in Santiago Chile.

Reporting Lines

The Office Assistant reports directly to a Human Resources Associate.

Technical Focus

The Office Assistant works closely with colleagues in the RLC Human Resources Unit in Santiago Chile providing administrative and logistics support.
Tasks and responsibilities

Arrange appointments for the supervisor receive visitors screen and send e-mails and respond to routine requests for information.
Provide office protocol administrative and logistics support to meetings committees conferences etc.
Research compile analyse and organize information and reference materials from various sources including FAOs corporate system and databases for reports; create spreadsheets and presentations.
manage and update databases for mailing lists and other information; and maintain electronic files.
Respond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large complex documents and reports.
Proofread documents and format texts for accuracy grammar punctuation and style as well as for adherence to established standards.
Make travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce as required.
Provide office assistance to the RLC HR Team in the daily tasks including the administrative processing of vacancy announcements and consultants contracts.
Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce ensuring proper dissemination to attract qualified talent.
Organize and facilitate the selection process including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
Manage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS) ensuring the collection and verification of required documentation.
Provide administrative support including recording worked hours for the payment of fees to national and international consultants and other related tasks.
Maintain confidentiality and handle sensitive information with discretion.
Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

High school diploma
2 years of relevant experience in administrative duties and Human Resources.
Working knowledge ( Level C1) of Spanish and English
National of Chile or resident of the country with valid work permit.

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Desirable Technical Diploma or University studies in human resources translation interpretation bilingual secretarial
psychology education or related areas
Demonstrated experience working and collaborating within Microsoft Teams and using Microsoft Planner with solid knowledge of Microsoft Outlook Excel and Canva.
Knowledge and familiarity with administrative computerized systems such as ERP/SAP/Oracle.
Desirable experience in the United Nations including corporate policies rules and procedures
Desirable limited knowledge (Intermediate Level B) of French

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application interview meeting processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at additional employment opportunities visit the FAO employment website: will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal deviceFAO is committed to achieving workforce diversity in terms of gender nationality background and cultureQualified female applicants qualified nationals of non-and under-...