Project Manager Event Production
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Job Location:
West Hollywood, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
ABOUT US:
The Group is a Los-Angeles based hospitality and lifestyle company with a diversified portfolio of upscale nightlife & restaurant concepts. The company is responsible for some of the most iconic brands in the world including Delilah The Nice Guy and Bootsy Bellows among many others. Its multi-concept portfolio is uniquely positioned to cater to different markets while staying true to its core values distinct aesthetics world-class service and palpable addition to hospitality concepts The Group offers corporate branding catering event production and marketing services.
ROLE SUMMARY:
The Production Project Manager must be able to anticipate project needs discern work priorities and meet deadlines. The Production Project Manager should have a passion for special event management provide outstanding communication to staff vendors and event attendees and volunteers be an enthusiastic professional and be capable of building strong and positive relationships with clients and partners.
KEY RESPONSIBILITIES:
- Administrative Ownership
- Maintain and enforce use of project trackers production timelines and budget documents in Excel or Project management software.
- Oversee all data entry and file organization in Tripleseat and shared drives ensuring accuracy and version control.
- Manage all vendor contracts invoices and expense documentation; reconcile budgets post-event.
- Compile weekly reports on active projects spending and deliverables for leadership.
- Budget & Reporting
- Build and maintain event and production budgets with precise attention to detail.
- Enforce financial controls ensuring every expense is pre-approved and properly logged.
- Analyze cost efficiencies and track event ROI through post-event reporting and KPI dashboards.
- Process & Compliance
- Ensure internal production protocols are followed consistently across all venues and projects.
- Serve as the point of accountability for deadlines vendor performance and deliverable quality.
- Implement standardized forms and templates for all production functions.
- Production Support
- Coordinate logistics for shipping staffing travel and on-site setup.
- Support deck building and client-facing presentations with organized content and accurate data.
- Anticipate operational needs and communicate proactively with internal teams and venue partners.
QUALIFICATIONS:
- Proven experience in production operations or event project management.
- Advanced Excel proficiency (pivot tables formulas budget modeling required).
- Highly organized analytical and detail-oriented with a strong sense of accountability.
- Skilled in administrative systems (Tripleseat Microsoft Office Suite etc.).
- Excellent communication and follow-through skills able to chase down missing details.
- Confident enforcing process and timelines with both internal teams and external vendors.
- Bachelors degree in hospitality business or related field preferred.
JOB PERKS:
- Full-time exempt position
- Flexible time off
- WFH Holiday Office Closures
- Company Dining Discounts
- Generous Medical Dental Vision & Life Insurance after 60 days of employment
Required Experience:
IC
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
The h.wood Group is a Los-Angeles based hospitality and lifestyle company with a diversified portfolio of upscale nightlife & restaurant venues.
