Global Corporate Services Associate

The Global Corporate Services Associate supports the daily operations and administrative coordination of Ergomeds global office infrastructure. The role ensures that offices function efficiently that employees receive timely operational support and that corporate services processes are maintained consistently across regions. 

Working closely with the Manager Global Corporate Services this position assists with global office management procurement coordination supplier communication and administrative activities. The role also provides hands-on support for office logistics mail supplies maintenance and local facility needs ensuring a professional and safe work environment. 

Role and Responsibilities 

Office Administration 

• Assist in overseeing day-to-day administrative tasks to support smooth office operations. 
• Support in handling incoming and outgoing mail courier deliveries and related logistics. 
• Support in maintaining office supplies inventory and ensure timely replenishment. 
• Assist in coordination of facility maintenance cleaning and repairs with external providers. 
• Welcome guests and visitors and ensure professional front-office support. 
• Provide administrative and logistical support for employee onboarding meetings and internal events. 

Global Corporate Services Support 

• Support the Manager Global Corporate Services in implementing global office management procedures and policies. 
• Assist in maintaining a centralized record of contracts and service agreements with suppliers. 
• Support in coordinating office-related procurement requests quotes and approvals in line with company policies. 
• Assist in collecting and consolidating office expense data for monitoring and reporting. 
• Assist in tracking supplier performance and help identify areas for service improvement or cost optimization. 
• Support compliance activities and documentation related to health safety and office standards. 

Cross-Functional Coordination 

• Liaise with Finance HR IT and other internal teams on operational matters (e.g. equipment facility access procurement). 
• Support the organization of company-wide initiatives and global events as required. 
• Maintain accurate administrative documentation and ensure proper archiving. 
• Act as a key contact for local office queries and escalating issues when needed. 

Qualifications :

EXPERIENCE 

Minimum 2 years of experience in office administration facilities coordination or similar operational support roles. Previous experience in a multinational environment is an advantage. 

 SPECIAL SKILLS 

• Strong sense of ownership and accountability. 
• Excellent organization and attention to detail. 
• Effective communication across global teams. 
• Flexibility to manage multiple priorities in a dynamic environment. 
• Proactive approach and willingness to take initiative. 
• Team-oriented with a customer-service mindset. 

LANGUAGE SKILLS 

• Fluent in English 

Additional Information :

Why PrimeVigilance

We prioritize diversity equity and inclusion by creating an equal opportunities workplace and a human-centric environment where people of all cultural backgrounds genders and ages can contribute and grow.  

To succeed we must work together with a human first approach. Why because our people are our greatest strength leading to our continued success on improving the lives of those around us. 

We offer: 

• Training and career development opportunities internally  
• Strong emphasis on personal and professional growth 
• Friendly supportive working environment 
• Opportunity to work with colleagues based all over the world with English as the company language 

Our core values are key to how we operate and if you feel they resonate with you then PrimeVigilance could be a great company to join!  

• Quality 
• Integrity & Trust  
• Drive & Passion  
• Agility & Responsiveness  
• Belonging 
• Collaborative Partnerships  

We look forward to welcoming your application. 

Remote Work :

No

Employment Type :

Full-time