Office CoordinatorAdministrative Coordinator Hybrid

For further inquiries regarding the following opportunity please contact our Talent Specialist:

Position Overview:

The International Coordinator plays a critical role in supporting global operations through effective project coordination communication and administrative excellence. This position requires a highly organized detail-oriented professional with strong project management experience and the ability to collaborate across diverse teams and time zones.

Key Responsibilities

Administrative Support

• Manage executive and team calendars coordinate meetings prepare agendas and organize domestic and international travel logistics.
• Ensure timely communication and follow-up on key actions and deliverables.
• Maintain professionalism and accuracy across all administrative interactions.

Project Planning and Coordination

• Support cross-functional and international projects by maintaining project plans timelines schedules and deliverables using tools such as SharePoint or Smartsheet.
• Track project milestones and dependencies escalating risks or delays when necessary.
• Partner with global stakeholders to ensure alignment and on-time execution.

Documentation and Reporting

• Maintain a centralized project documentation repository to ensure version control and accessibility.
• Prepare edit and format professional documents meeting summaries and reports with a focus on clarity structure and visual presentation.
• Monitor and track unresolved issues action items and project risks.
• Communication and Collaboration
• Serve as a liaison across international and cross-functional teams to support communication flow collaboration and consistency.
• Foster a positive inclusive and solutions-oriented team environment.

Qualifications & Requirements

• Minimum 2 years of experience in a project management or project coordination role with proven ability to manage timelines deliverables and cross-functional dependencies.
• Minimum 2 years of experience supporting multiple leaders with calendar management scheduling and travel coordination.
• Experience using SharePoint and/or Smartsheet for project management tracking and document organization.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Strong written and verbal communication skills with excellent editing and document formatting abilities to ensure professional presentation and aesthetic consistency.
• Highly organized adaptable and detail-oriented with the ability to prioritize in a fast-paced environment.
• Demonstrated ability to work independently and collaboratively with global teams.
• Friendly approachable and professional demeanor.
• Bi-lingual proficiency (written and verbal) a plus; language(s) based on business need.
• Positive attitude and commitment to supporting a collaborative high-performance culture.

• Excellent Organizational Skills
• 2 Years previous experience with maintaining schedules for multiple people
• Experience with scheduling Travel meetings
• Must have a Great Attitude
• Experience in Mircosoft Office Suite word outlook powerpoint etc