Advancement Associate
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Job Location:
Pittsburgh, PA - USA
Monthly Salary:
$ 38445 - 48056
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Advancement Associate
Job Summary:
As part of a highly collaborative Advancement & Engagement team the Advancement Associate supports the museums mission and values by providing essential support for membership donor relations and fundraising efforts. This role offers significant opportunities for professional growth and development while contributing to a dynamic and supportive team culture. Responsibilities include accurate and timely completion of administrative and customer service duties including data entry responsive membership service and general development support ensuring smooth day-to-day operations and positive experiences for members and donors. This position fuels all department efforts and requires consistency attention to detail and passion for creating efficiency and continuous improvement within systems.
Hours: Monday Friday 9:00-5:00 hybrid options some evening and weekend work
Reports to: Membership Manager
Status: Full-time Exempt with benefits
Salary Range: $38445-$48056 based on experience
Essential Responsibilities:
Data Entry & Administrative Support (50%)
- Enter and maintain accurate gift membership and donor records in the Customer Relationship Management (CRM) system.
- Process all donations and membership sales. Work closely with the Finance Department to complete the reconciliation process.
- Serve as the lead for Advancement & Engagements use of the organizations CRM system ensuring accuracy efficiency and consistency in data entry and reporting.
- Collaborate closely with colleagues across departments to establish and uphold standardized data practices streamline processes and ensure accurate transmission of information between systems.
- With guidance from the A&E Team create database queries and reports to directly support fundraising and membership strategy.
- Maintain digital and physical records in accordance with departmental standards.
- Keep procedural documentation up to date to ensure data hygiene and proper usage of the CRM from staff.
- Support the creation and management of promotional codes and dedicated web pages for memberships and donations and ensure all promotions are accurately tracked and reflected in the CRM system.
- Monitor and order department supplies as needed.
- Serve as a point of contact for members via phone and email providing excellent customer service and follow-through.
- Coordinate the production of membership-related communications including membership fulfillment packages renewal notifications and acquisition campaigns.
- Support membership sales and engagement programs including staffing membership events.
- Contribute to the planning and execution of membership mailings events and communications.
- Assist with posting and updating member events on the museums website to ensure accurate information and a smooth registration experience.
- Assist with donor cultivation and stewardship efforts including data entry communications and event support.
- Provide logistical and administrative support for fundraising campaigns and events.
- Coordinate the production of donor-related communications including acknowledgment letters annual appeals and cultivation efforts.
- 12 years of experience with CRM systems required; Raisers Edge and/or Tessitura experience preferred.
- Strong commitment to fostering a workplace culture of inclusion and belonging.
- Previous experience in nonprofit membership or development preferred.
- Proficiency in Microsoft Office and comfort with learning new technology platforms.
- Excellent organizational skills with strong attention to detail.
- Strong written communication skills with ability to draft and edit correspondence.
- Strong customer service skills and ability to interact positively with members donors and colleagues.
- Ability to manage confidential information with discretion.
- Certificate degree or equivalent work experience in a related field preferred.
Required Experience:
Manager
Key Skills
- CCTV
- Airport Security
- Analysis
- Higher Education
- Jewellery
- Jboss
About Company
Welcome to The Frick Pittsburgh museums and gardens. Enjoy art, history, and nature in our galleries, grounds, store, and cafe. Inspiration and delight awaits.
