Office Assistant 2 (PCN 065350)

Anchorage, AK - USA

Hourly Salary: USD 20 - 20

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Description

This position is open toAlaska Residents Only.
Please check our residency definitionto determine if you qualify.

The Alaska Psychiatric Institute (API) is recruiting for a

Office Assistant 2

What you will be doing:

1. Regularly inventory unit stock and obtain equipment and supplies.

2. Copy forms and make packets of information and program manuals as assigned.

3. Operate 2-way radios pagers multi-line telephone and security monitors.

4. Activate access points devices throughout the hospital.

5. Monitor duress alarms. Activating alarm systems when necessary.

Our organization mission and culture:

The Alaska Psychiatric Institute mission is to:Provide compassionate healthcare to support Alaskans in living their best possible lives.

The Alaska Psychiatric Institute vision is: An Alaska where everyone receives the care they need when they need it without judgement.

Our division values are:

Integrity
Dignity
Excellence
Accountability
Safety

If you are someone that embraces these values and want to assist in the mission of API we encourage you to apply today.

The benefits of joining our team:

Position that offers competitive salary with opportunity for regular merit/longevity increases and overtime opportunities comprehensive orientation and annual training.

Position offers meaningful work in supporting the mission of API and will allow you to grow your skills and advance your career.

The working environment you can expect:

The selected candidate will work in an environment that is fast paced busy and challenging at times but embraces collaboration through working closely with supervisors managers and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails parks and nearby lakes. This area is filled with several restaurants shopping stores and has easy access to public transportation.

Who we are looking for:

We are looking for a candidate with the following competencies:

Skill in communicating effectively verbally and in writing on daily basis through interactions with a diverse cross-section of people organizations and a wide range of personalities.

Knowledge and experience in maintaining accurate and complete records.

Experience adhering to patients rights and regulations as they pertain to confidential information and the Health Insurance Portability and Accountability Act (HIPAA).

Experience working effectively with others to adapt to changing priorities and work on multiple projects with overlapping or conflicting schedules.

Experience with organizing and planning record-keeping and filing systems as well as the ability to search for and retrieve requested documents or information.

Skilled in reading comprehending and applying written and verbal materials instructions and/or procedures to specific situations.

A cover letter isNOTrequired for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

To view the general description and example of duties please go to the following link: Qualifications

High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:
High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

Additional Required Information

At the time of application are requested to submit:

College transcripts (if using education to meet the minimum qualifications). These can be attached to your application at the time of submission.

At time of interview applicant must submit:

List ofthree (3)professional references including daytime phone numbers two (2) of which are from a current or former supervisor.
Copies of your two (2) most recent performance evaluations within the last two years or two (2) letters of professional reference if available.

Please read the below information carefully. This applies to your application submission.

If selected for the position and prior to hire applicant will be asked to:
1. Submit to fingerprinting and background check screening.
2. Provide proof of Tetanus Diphtheria Pertussis (Tdap) Mumps Measles Rubella (MMR) and Varicella Immunizations.
3. Provide proof of Hepatitis B (immunity or declination statement)
4. Provide annual Influenza vaccination or a signed declination statement.
5. Proof of Tuberculosis screening within past 12 months.

BACKGROUND CHECK

The successful candidate must pass a comprehensive background investigation which includes a state and FBI fingerprint-based background check.

EDUCATION

To verify education being used to meet the required minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application provided at the time of interview or if/when requested prior to scheduling an interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE

When using work experience not already documented in your application please provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

RECRUITMENT SCOPE

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: regarding the application process can be directed to the Workplace Alaska hotline at (toll free) or (907) 465- 4095. If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

LEGAL EMPLOYMENT

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visit: specific information about the position feel free to contact the hiring manager at:

Name: Edward J. Czech

Title: RN III

Phone:

Email:

Job DescriptionThis position is open toAlaska Residents Only. Please check our residency definitionto determine if you qualify.The Alaska Psychiatric Institute (API) is recruiting for aOffice Assistant 2What you will be doing:1. Regularly inventory unit stock and obtain equipment and supplies.2. Cop...