Project Manager

Scalia is recruiting a Program and Project Management consultancy specializing in commercial real estate. Our client combines creativity technology and AI-driven workflows to help organizations scale smarter and deliver projects with speed and precisionwithout losing the human clients work is shaped by five core values: Listen Align Guide Adapt Deliver. These principles define how we approach projects collaborate with clients and build trust across every partnership.

Our client is seeking a highly organized and proactive Project Manager to manage the full lifecycle of commercial real estate development projectsfrom site selection and team formation through construction and turnover.

The Project Manager will oversee schedules budgets vendor and GC bidding and reporting while also serving as the primary point of contact with international clients.

This role requires excellent communication skills in English (both written and spoken) and the ability to synthesize complex project details into clear updates for leadership and stakeholders.

The successful candidate will participate in a structured onboarding and shadowing period with the companys CEO gaining direct exposure to Shmas processes culture and client relationships.

The position offers clear opportunities for professional growth and the chance to take on expanded responsibilities over time.

Tasks

• Manage the full project lifecycle from site selection and due diligence through design permitting construction and turnover.
• Lead vendor and GC bidding processes including RFP preparation bid leveling and recommendations for team formation.
• Oversee and coordinate day-to-day project execution ensuring timelines budgets and deliverables are met.
• Act as the primary liaison between Shma Collective and its clients building trust and maintaining strong relationships.
• Communicate clearly and effectively in English with stakeholders both internally and externally.
• Develop and manage detailed project schedules monitoring progress and adjusting to keep projects on track.
• Lead budgeting and cost management including forecasting tracking and variance analysis.
• Review and negotiate contracts proposals and change orders ensuring alignment with project scope and client goals.
• Oversee vendor management for client-selected vendors (e.g. signage IT/AV furniture millwork) ensuring seamless integration with GC and design teams.
• Proactively identify and mitigate project risks escalating critical issues with recommended solutions.
• Manage project documentation including RFIs submittals meeting minutes and reports.
• Provide comprehensive project status reporting synthesizing schedule budget scope risk technical and financial data into clear updates for leadership and clients.
• Collaborate with internal teams and external partners to align resources and priorities.
• Ensure all work is delivered with the highest professional and ethical standards reinforcing transparency and accountability throughout the project lifecycle.

Requirements

• Proven experience as a Project Manager in commercial real estate development managing projects from site selection through turnover.
• Degree in Construction Management Architecture or Civil/MEP Engineering; or demonstrated experience managing construction projects.
• Excellent communication skills in English (written and verbal C1 level preferred).
• Highly organized detail-oriented and methodical in managing complex workflows.
• Hands-on experience with (project tracking dashboards automations).
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
• Demonstrated ability in scheduling budgeting and cost management including forecasting tracking and variance reporting.
• Experience in contract review negotiation vendor management and GC bidding/RFP processes with a solid understanding of risk allocation.
• Proven skill in project status reporting with the ability to synthesize schedule budget scope risk technical and financial data into clear actionable updates for leadership and clients.
• Competence in risk management proactively identifying assessing and mitigating project risks.
• Commitment to the highest professional and ethical standards ensuring transparency accountability and trust in all client and vendor interactions.
• Ability to work independently while maintaining close collaboration with leadership and US-based clients.****(Nice to have) Experience working with creative technology or consulting companies reflecting Shma Collectives design-driven tech-enabled and client-focused project management.

Benefits

• Competitive compensation paid in USD.
• Structured onboarding and mentorship with the CEO giving you direct exposure to how we run projects and manage client relationships.
• Hands-on experience managing multiple commercial real estate projects across the full lifecycle from site selection and design through construction and turnover. This is a fast-paced environment where balancing competing priorities is part of the challenge and the growth opportunity.
• Clear growth path with the opportunity to take on more senior responsibilities as you prove yourself.
• Flexible remote-first environment designed for work-life balance.
• Room to innovate bring ideas propose improvements and help shape how we scale.
• Collaborative culture built around Shmas values: Listen Align Guide Adapt -time contract (20 hours/week) with a formal evaluation after 3 months and the possibility of expanding into a long-term role with increased hours.

Additional Information

This is a part-time contractor position (approximately 20 hours per week) with the possibility of transitioning to a full-time role based on performance and business needs.

The recruitment process is fast and straightforward designed to identify and onboard the right candidate efficiently. Shortlisted applicants will participate in a single-stage interview process with Scalia and the clients leadership team.

If youre looking for a role where you can make an immediate impact grow alongside a dynamic team and help shape how projects are delivered across LATAM and beyond wed love to hear from you.