Project Coordinator, Field Work, International Countries
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Project Coordinator Field Work
Department: International Countries
Status: Regular Full-Time Non-Exempt
Location: Nashville Tennessee International Headquarters
Purpose and Scope
The Project Coordinator Field Work International Countries (IC) reports to the Associate Manager Field Work and is responsible for providing support for members participating in field work that takes place in 186 countries. These responsibilities relate to and support about 20 international scripture blitzes (ISB) per year dozens of national conferences support to regional field officers (RFO) with resources as well as other current international country initiatives. The successful Project Coordinator will strike a balance by combining organizational and technical skills with exceptional communication skills to manage daily workload demand in a fast-paced environment. This person will contribute to ensure a coherent team while helping achieve operational excellence and the organizations strategic goals.
Essential Job Functions
Scripture Blitzes (International and In-Country)
- Organize prepare and send all the information related to International Scripture Blitzes team participants and team leaders
- Maintain and organize all the forms received from ISB participants and update the general information of every ISB.
- Help communication to all ISB team leaders and team participants
- Maintain ISB-related databases and compile reports and track data post-blitz
- Manage the general email inbox of the account
- Coordinate itinerary information for devotion prayer cards and maintain support for the Prayer Center
- Update and prepare ISB participant training materials
- Generally assist the Associate Manager Field Work with ISB related tasks
National Conferences
- Manage calendar of national conferences and assignments to those conferences as well as reporting
- Prepare assignment letters to national conference representatives and program committee chairmen
- Responsible for sending digital portfolios and other needed documents to regional directors and national conference representatives
- Direct correspondence via phone and email to ensure that national conference assignment information is provided for each representative
- Assist with preparing the speaking and training materials for conference representatives
- Coordinate itinerary information for devotion prayer cards and maintain support for the Prayer Center
- Generally assist the Associate Manager Field Work with national conference related tasks
Regional Field Officers
- Help to keep an updated list of Regional Field Officers (RFO) and the region they serve
- Compile recommendations/assignments for the International Countries Committee meetings
- Direct correspondence via phone and email to ensure that field assignment information is provided for each member which includes managing the email account
- Responsible for processing and/or shipping international countries merchandise orders for RFO trips
- Maintain RFO-related databases and compile reports and track data post-blitz
- Coordinate itinerary information for devotion prayer cards and maintain support for the Prayer Center
- Generally assist the Associate Manager Field Work with RFO related tasks
Other Essential Functions
- Receive incoming calls in a warm friendly manner while assisting the caller and/or routing them to the appropriate personnel/departments
- Respond to electronic messages (tickets emails) in a caring timely and attentive manner and/or directing them to the appropriate personnel/departments
- Responsible for processing and/or shipping international countries merchandise orders
- Manage travel calendars for staff and international representative assignments
- Participate in department team meetings
- Create and update standard operating procedures
- Assist with training new/current team members
- Perform kitchen/coffee duty as per assigned schedule
- Fulfill coffee break and luncheon schedules for committee meetings as needed
- Provide tours of TGI Headquarters as requested
- Participates in daily morning staff devotions; on a rotating basis serves by praying and reading Scripture in support of devotion leader
- Assist with entertaining key dignitaries (Gideons and non-Gideons) who visit Headquarters
Working Relationships
Reports To: Associate Manager Field Work
People Management Responsibility: None
Works Closely With: IC Senior Director Operations Manager and Director Administrative Assistants International Directors Regional Directors Regional Field Officers members key dignitaries (Gideon and non-Gideon)
Essential Knowledge Skills and Training & Development
Non-physical
- Follow verbal and written instructions
- Ability to use PC and widely used software applications especially Microsoft Office applications
- Ability to learn new software applications as necessary
- Ability to provide analytical and strong organizational skills
- Ability to communicate effectively with International Division team members all departments vendors clients etc.
- Demonstrates the organizations culture in all behaviors and language
- Takes personal initiative and is a positive example for others to emulate
Physical
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
- While performing the duties of this job the employee is required to stand walk sit talk and hear (specific vision abilities required by the job include close vision)
Mission Critical Competencies
SHARED VALUES
- Integrity
- Excellence
- Open Communication
- Stewardship
CORE COMPETENCIES
- Actively learns demonstrates and fosters the organizations culture in all actions and words
- Takes personal initiative and is a positive example for others to emulate
- Proven ability to keep a big picture perspective while dealing with very detailed information
- Foster open communication and approachability
- Positive and Constructive Attitude
- Self-Management and Emotional Intelligence
- Time Management
- Process Management
- Problem Solving
- Dealing with Ambiguity
- Perspective
- Ability to challenge the status quo
- Active Knowledge Sharing & Continuous Learning
Work Environment and Time Requirements
- Climate-controlled office environment
- 8-hour workday
- Hybrid work schedule: Telework Monday & Friday in office Tuesday Wednesday Thursday
- Variations in work volume sometimes require extended working hours or working in office on a Monday or Friday
- Travel required (none)
Minimum Qualifications
- 2-year associate degree or equivalent experience
- 2-5 years of administrative assistance experience
- Successful completion of a drug and background screen
This Job Description is for general purposes and guidelines only and should not be considered all-inclusive.Neither does the receipt of this job description constitute an employment contract. Furthermore it should be known thatthis list of job requirements is subject to change without written notice.
Required Experience:
Intern
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Join The Gideons International in spreading the Gospel, equipping Christian leaders, and transforming lives through God's Word in communities worldwide. Get involved today.
