[Immediate Hire] Operations Coordinator
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Job Location:
East Harlem, NY - USA
Monthly Salary:
$ 65000 - 70000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Originallyfounded in 1991as Harlem RBI DREAM has grown to annually serve more than 2500 youth across East Harlem and the South Bronx through a network of seven PreK-12 extended-day extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitmentto rigorous academics social-emotional learning deep family and community engagement and health and wellness we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big as well with an aggressive five-year plan to expand to serve 3500 students across seven schoolsgrowing our organizations impact and leveling the playing field for all children. To learn more visit .
DREAM is seeking a dynamic and results-driven individual to serve as an Operations Coordinator for DREAMs East Harlem Elementary and Middle Schools. The Coordinator will report directly to the Director of Operations and work closely with school-based leadership and central Operations teams to support the day-today operations of the East Harlem Campus. The Operations Coordinator will have a significant role in ensuring efficient office operations while providing exemplary customer service. The Coordinator will be responsible for the upkeep of administrative systems and routines and will function as a contact person for all of general inquiries. The Coordinator will be responsible for the daily operations of the schools front desk support with vendor management and invoicing support with the management of inventory and ordering for our East Harlem location and support with our student recruitment. The Operations Coordinator ensures smooth day-to-day operations efficient systems and a welcoming experience for families and staff across DREAMs East Harlem Elementary and Middle Schools. Candidates must also understand and value DREAMs comprehensive approach to youth development and inspire lead and motivate DREAM staff to drive outcomes that support youth in recognizing their potential and realizing their dreams.
Responsibilities
- Inventory Management
- Support staff with the ordering process and ensures orders are placed and delivered in a timely manner.
- Maintains procurement platform and ensures all information is up to date.
- Support with the maintenance of all supply areas to ensure all of the necessary supplies and resources are readily available for staff.
- Support with developing inventory systems that allow for supplies to be stocked and ordered in a timely manner while at the same time maintaining frequent communication with staff on the status of their orders.
- Assist with reconciliation of payments in RAMP as needed.
- Student Recruitment
- Support in the outreach to prospective applicants including SchoolMint application support and family tours.
- Support in the planning and execution of student recruitment and family engagement events.
- Support with current family outreach as part of the re-enrollment process.
- Make calls to families to support with enrollment and new family engagement.
- Take on additional student recruitment responsibilities as needed.
- Plan and execute logistics for student recruitment events including but not limited weekend and after-hours events.
- Facilities Management
- Support with identifying and escalating facilities issues to the Facilities Team.
- Support with identifying facilities needs and repairs to communicate to Facilities Team.
- With the help of the Director of Operations supports with conducting regular cadence of walkthroughs to hold staff to aesthetics standards.
- Uphold DREAM standards for aesthetics.
- Administrative Support
- Manage incoming calls by professionally greeting callers transferring calls to the appropriate staff members or departments and taking and recording messages.
- Support with maintenance of student information systems including but not limited to attendance entry and tracking management of student rosters and reporting for school staff.
- Assist in the management of vendor contracts invoice payments and record keeping.
- Coordinate the intake of the organizations incoming and outgoing mail (U.S. Postal Service and FedEx).
- Support in the collection and maintenance of student records (i.e. physicals immunizations pick up lists etc).
- Provide additional administrative support (i.e. ordering food arranging transportation etc.) as needed.
- Office & Administrative Management
- Oversee DREAMs delivery system and arranges for deliveries as appropriate.
- Keep the office neat and organized.
- Keep all common spaces clean and stocked (i.e. staff room copy room etc.).
- Maintain positive relationships with all staff.
- Assist in the management and implementation of a school-wide family communications.
- Support with cross-campus coordination of events scheduling and inventory between EHES and EHMS.
- Collaborate with school and network teams to plan and execute high-impact events for prospective and current families.
- Collaborate across schools and teams to ensure alignment in operational systems communication and event execution.
- Student Meal Service
- Support the execution and logistics of student meal service in collaboration with the Kitchen Manager and Operations team ensuring compliance and a positive experience for students.
- Coordinate logistics of school meal service including but not limited to scheduling troubleshooting and ensuring adherence to compliance and safety expectations.
- Additional duties related to the running of the school meal service as assigned.
Physical Demands of the Position
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
- Unless reasonable accommodations can be made while performing this job the staff member shall:
- Stand walk bend reach overhead lift heavy objects work in tight spaces
- Reach with hands and arms and use hands and fingers to handle objects and operate tools computers and/or controls
- Use close vision color vision peripheral vision and depth perception along with the ability to focus vision
Working Expectations
- Standard hours are 7:15 AM-4:20 PM;
- Availability on some early mornings evenings and weekends (Ex: on testing days start time is 6:30AM)
Qualifications
- Bachelors degree preferred;
- At least 2 years of administrative experience preferably in a non-profit or school setting highly preferred;
- Familiarity with school systems such as PowerSchool SchoolMint and ATS is a strong plus.
- Bilingual in Spanish/English preferred;
- Strong commitment to customer service and understanding of the importance of administrative functions to the organizations mission;
- Outstanding dependability with a commitment to being on-time and prepared;
- Collaborative team-player;
- Solid oral and written communication skills;
- Whatever it takes attitude and a willingness to change priorities at a moments notice;
- Strong computer skills including a high degree of proficiency with Microsoft Word Excel and Outlook;
- A strong belief in the mission and values of DREAM including the desire to make a difference in the lives of our students families and community.
Benefits and Paid Time Off
- We offer comprehensive benefits including:
- Flexible Medical Health Plans subsidizing the majority of costs for the employee their spouse/domestic partner and children;
- The ability to select between a variety of medical plans according to what best suits the employees needs;
- Dental and vision plans;
- Disability benefits;
- Life insurance;
- Up to 12 weeks fully paid of Parental Leave;
- Flexible spending account options;
- Pre-tax commuter benefits (parking and transit);
- Fitness and entertainment discounts;
- A variety of support through our employee assistance program (EAP);
- 403(b) retirement plan with employer match starting at 4% after one year with increases tied to DREAM tenure;
- Referral performance and tenure milestones bonuses;
- Discounted school meals through our in-house Scratch Food Program;
- Tuition reimbursement support;
- Access to a professional development fund;
- School-based 12-month employees have approximately 48 days off throughout the school year including holidays school breaks personal days and wellness days;
- Benefits are subject to change.
Compensation
- DREAM offers a competitive salary commensurate with relevant experience. The incoming annual salary range for this position is $65000 to $70000. New hires are typically brought into the organization at a salary closer to the start of the range depending on qualifications internal equity and the budgeted amount for the role. All regular employees receive annual compensation increases and have the opportunity to earn both performance- and tenure-based bonuses. Because we value tenure in each role our salary ranges are not capped.
Our Commitment to Diversity Equity and Inclusion
At DREAM diversity equity and inclusion are a matter of mission.
From our schools to our playing fields DREAM is committed to building a team where each individual can bring their full identity and experience to work because representation mattersit enriches our team culture enhances our ability to innovate and strengthens our impact in and out of the classroom. DREAM engages staff that represent and appreciate the diversity of our majority Black and Hispanic student body while working to ensure that our practices are equitable welcoming and productive. We are dedicated to creating a world where youth especially youth of color have permission to dreamalong with the tools and opportunities to make their dreams reality.
DREAM Maxims
All Kids Can. This Kid Can.
DREAM is Family.
Fun is a Serious Value.
Teamwork Makes the DREAM Work.
Fail. Persist. Exceed.
DREAM Big.
Applying to DREAM
We know applying for a new job can be a daunting addition studies have shown that historically underrepresented individuals often only apply to roles if they meet 100% of the qualifications. We encourage all applications! You may be just the person we need. If you have any questions about your application or interview process do not hesitate to ask your recruiter; we are here to help!
DREAM provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process please contact your recruiter.
If you are a current DREAM employee please click here to review our Internal Selection Process before applying.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
Schools where your child is known, seen, and loved. A community where your family becomes our family. Welcome to DREAM Charter Schools. Welcome home.
