Monitoring and Compliance Manager Head Start

Join our Head Start team! The Monitoring and Compliance Manager is responsible for ensuring compliance with federal and state performance standards and regulations state licensing requirements and agency/program policies. This position oversees data collection analysis and reporting. Responsible for monitoring all required services and completing monitoring reports and follow up. The person in this position will coordinate annual classroom licensing in collaboration with the Program Manager. The Monitoring and Compliance Manager provides information to the Program Director team concerning all areas of compliance.

Candidates must submit applications by 10/20/2025 to be considered for first-round interviews.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge skill and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelors degree in Business Administration Data Science/Analytics or a related degree with a minimum of 18 credit hours in Business Administration or Data Science/Analytics.
• Five years of experience in program administration or data analytics.
• Two years of supervisory experience.

CERTIFICATES LICENSES REGISTRATIONS

• Driver qualifications are required for this position. Valid driver license insured vehicle available for use on the job and a satisfactory drive record for the previous three years are required.
• Successful registration with the Central Background Registry of the Child Care Division.
• CPR/First Aid Certification is required within first 30 days of hire.
• Candidate required to pass an initial pre-employment physical examination renewable every two years.
• Candidate must pass pre-employment and random drug screenings.

KNOWLEDGE SKILLS AND ABILITIES

• Possess advanced computer skills. Proficient in Microsoft Word Excel and Outlook database software online tools and video conference platforms.
• Strong communication skills related to presenting information to management public groups and agency staff.
• Ability to comprehend and analyze scientific/technical journals financial reports and legal documents.
• Proficient in composing and presenting technical documents.

**ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

Data Analysis Monitoring and Procedures

• Manages systems for data collection reporting and database administration of the ChildPlus and other relevant databases.
• Ensures timely and accurate reporting of data to meet Federal and State requirements.
• Creates and implements a monitoring system that tracks the completion of all required services including the distribution and follow up to monitoring reports.
• Presents monitoring data to leadership team identifying concerns trends or gaps identified through data analysis.
• Annually coordinates policy and procedure updates and distribution.
• Provides data to the Program Director for reporting to the Board of Directors Policy Council and to be utilized in grant applications.
• Works with interns and volunteers to support data management.

Reporting Assessments and Planning

• Coordinates the annual Self-Assessment by collecting data from all content areas and from parents of enrolled children.
• Collaborates with the Directors team to create program improvement plans where necessary.
• Coordinates the Community Assessment in partnership with other local Head Start programs every five years with updates for each intervening year as necessary.
• Coordinates Annual Report to the Public by collecting data from all content areas to produce a comprehensive report.
• Completes annual Program Information Report to Federal funder and End of Year Report to State funder.
• Ensures that all required reports are translated into Spanish and are posted on the agency website submitted to the Program Director for funders the Board of Directors and Policy Council.
• Participates in program planning long and short term goals and objectives.
• Facilitates periodic review on goal progress objectives and the Self-Assessment program improvement plans.

Classroom Licensing

• Oversees the process for initial classroom licensing and renewals by Office of Child Care.
• Organizes and conducts licensing activities in the areas of site health safety staff qualifications training required parent notifications and documentation.
• Organizes and conducts licensing activities for required fire and sanitation inspections.
• Collaborates with Maintenance Supervisor to ensure compliance with fire and sanitation regulations including site visits and follow-up.
• Schedules and participates in licensing visits with the Licensing Specialist.
• Informs Regional Team Resource Specialist and Program Manager of scheduled licensing activities.
• Interprets licensing regulations for the purpose of monitoring for compliance and staff/supervisor training.
• Seeks clarification or assistance as needed from Office of Child Care.

SUPERVISORY RESPONSIBILITIES

There are no supervisory duties in this position.

PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.

• Ability to reach and/or extend to access materials or equipment.
• Ability to move about the workspace.

• Occasional driving in all weather conditions to sites in Polk and Marion counties.

WORK ENVIRONMENT

• Indoor office work environment with frequent interruptions and demands.

• Occasional work outside with potential exposure to varying weather conditions.
• Occasional remote work from home when necessary.
• Ability to work outside of normal business hours including evenings and weekends to support program needs.

**Enrollment in the Central Background Registry is beneficial if you are even considering working with children in the State of Oregon since it will be required before you can start a position. Enrollment is free and it is recommended that you start now as the process can take time. Start enrollment online at:

MWVCAA is committed to promoting and achieving diversity equity and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth and supported to envision and reach a positive future.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race religion color national origin sex sexual orientation gender expression age veterans and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process or reasonable accommodations to perform the essential duties of the position please notify a member of our team at .

**This is a partial list of essential duties and responsibilities. To review the full job description download below.

If you need ADA accommodations to apply for MWVCAA job openings please contact Human Resources at or call to ask for a HR Team Member.

Required Experience:

Manager