Administrative Support Assistant (Administrative Support Assistant II), Research Academic Admin

Job Summary:

Under the general supervision of the Director serve as administrative support for the Office of Academic Research/Research Development and provide full range of moderate to complex clerical support activities associated with the office.

Responsibilities:

Serve as administrative support to the Office of Academic Research. Provide a full range of moderate to complex clerical and secretarial work assignments including answering phones assisting visitors coordinating campus deliveries and maintaining email communications. Utilize strong technological problem-solving and interpersonal skills to support correspondence maintain accurate records and spreadsheets and compile reports. Contribute to office operations by assisting with projects such as event publicity website updates and other administrative tasks as needed.

Provide administrative support to university centers and institutes affiliated with the Office of Academic Research. Responsibilities include coordinating cross-unit communications assisting with meeting and event logistics maintaining records and supporting ongoing operations in collaboration with center directors and staff. Support data collection reporting and project coordination including preparing documentation tracking budgets and maintaining timelines. Assist with public-facing communications including drafting or distributing content related to center/institute activities.

Provide administrative support for internal grant programs managed by the Office of Research Development including assistance with application processing tracking pre- and post-award data and compiling reports. Facilitate email communications and correspondence related to internal grants such as announcements deadlines and award notifications ensuring timely and professional outreach to campus constituents. Coordinate workshops and perform administrative tasks to support the effective delivery of office initiatives.

Perform other classification-related duties as assigned in support of the Office of Academic Research and related units. These may include support tasks for campus initiatives technological/technical administrative reporting or contributing to short-term projects as needed.

Minimum Qualifications:

• High School diploma or its equivalent
• Two years of experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:

• Experience to be proficient in performing most or all work assignments.
• General working knowledge of applicable university infrastructure policies and procedures.
• Thorough knowledge of office methods procedures and practices.
• Fluency in using standard office software packages.
• Thorough knowledge of English grammar punctuation and spelling.
• Ability to learn interpret independently and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
• Ability to apply independent judgment discretion and initiative to address problems and develop practical thorough and at times creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature including tracking and comparing data.
• Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
• Demonstrated competence in effectively presenting standard information in writing.
• Demonstrated competence in understanding interpreting and communicating procedures policies information ideas and instructions.

Preferred Qualifications:

• Equivalent to two years of general office experience which include providing lead work direction.
• General knowledge of evaluation principles and techniques and skill in their application; general knowledge of organization; and general knowledge of higher education policies nonprofit organizations service-learning pedagogy and fund development is preferred.
  
  

Compensation and Benefits:

Anticipated Hiring Range: $3680 per month maximum

Classification Salary Range: $3680 - $5417 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Full-time Non-Exempt Probationary

Academic year schedule: Monday through Friday (8:00 am 5:00 pm) some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm) some evenings/weekends.

The application deadline is: October 22 2025

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g. H1B F1 STEM OPT).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Drivers License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid drivers license and reflects driving record.

I-9

CSUSB hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission California State University San Bernardino seeks a campus climate that welcomes celebrates and promotes respect for the entire variety of human experience. We welcome people from all backgrounds and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create promote and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit hire train and administer all personnel actions without regard to race ethnicity religion color caste national origin ancestry age sex gender gender identity gender expression sexual orientation socioeconomic status genetic information medical condition disability marital status protected military or veteran status or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination Sexual Harassment and Sexual Violence including Domestic Violence Dating Violence and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB please visit Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at .

Smoking

CSUSB is a smoke and tobacco-free campus. See policy athttps:// Act

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) the Cal State San Bernardino Annual Security and Fire Safety Report is available at: