Project Coordinator

Schaumburg, IL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Project Coordinator

Location: Schaumburg IL

Terms: Permanent / Full Time

Salary: $60000- $70000/year

Department: Project Management

Position Reports To: Director Project Management

Schedule Type: Monday to Friday 8 am to 5 pm in-office (Occasional flexibility may be required based on client or project needs.)

Travel: Limited; occasional travel may be required for client or onsite project support.

Interview Process: Phone interview followed by In Person

Job Summary

We are seeking a highly organized and driven Project Coordinator to play a critical role in ensuring the success of our clients projects.

In this role youll serve as the backbone of project execution-managing documentation coordinating communication across departments and supporting flawless delivery. Youll help foster long-term client relationships ensure accuracy in project tracking systems and provide essential support to the Project Planner and Professional Services team.

What Youll Do

Project Support & Execution Process Improvement

Assist the Project Planner with ensuring smooth and timely execution of projects.
Oversee daily tasks for client projects and spare pool including scheduling client calls RMA submissions project tracking and follow-ups.
Prepare review and edit client-facing reports and documentation.
Coordinate with cross-functional teams to ensure accurate project details are communicated and acted upon.
Establish and maintain positive relationships with clients vendors and third-party partners.
Ensure all project-related data is accurately entered and maintained in Salesforce.
Attend client meetings capturing detailed notes and documenting project requirements.
Support PS and Wi-Fi Onsite project activities and serve as a key point of contact for ongoing client needs.
Monitor project progress and proactively flag risks challenges or delays.
Provide backup support for the Project Planner when needed.
Act as a bridge between internal teams to ensure alignment on project goals and timelines.
Contribute to process improvements that drive efficiency consistency and higher-quality execution.
Promote accountability and follow-through across all open projects.
Maintain a client-first approach while balancing multiple priorities.
Support continuous improvement by suggesting and implementing enhancements to project workflows and documentation practices.

What You Bring

2 years of experience in project coordination project management support or a related role.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent written and verbal communication skills with a professional polished tone.
Strong attention to detail particularly for documentation and data entry.
Ability to work independently and collaboratively within a team environment.
Demonstrated customer service skills and client relationship management experience.
Proficiency in Microsoft Office Suite (Outlook Excel Word PowerPoint). Salesforce experience is strongly preferred.
Ability to meet deadlines while adapting to changing priorities.
A self-starter with integrity accountability and a problem-solving mindset.

What Youll Get from Us

We offer:

Competitive compensation
Comprehensive medical dental and vision benefits
Generous PTO and holiday policies
Ongoing training and development support
An inclusive purpose-driven team culture

Diversity & Inclusion

We are an equal-opportunity employer and value diversity at every level of our organization. All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy sexual orientation or gender identity) national origin age disability genetic information or protected veteran status. We are committed to fostering an inclusive environment where all individuals feel respected supported and able to thrive.

Job Title: Project Coordinator Location: Schaumburg IL Terms: Permanent / Full Time Salary: $60000- $70000/year Department: Project Management Position Reports To: Director Project Management Schedule Type: Monday to Friday 8 am to 5 pm in-office (Occasional flexibility may be required based on c...