Assistant Company Secretary

We are supporting a leading international organization in their search for an Assistant Company Secretary to join their dynamic team in Warsaw. The organization is recognized for its commitment to integrity collaboration and professional development. Their Warsaw office plays a strategic role in supporting both regional and global functions fostering a culture of excellence and continuous improvement.

As an Assistant Company Secretary you will play a pivotal role in supporting the governance framework and ensuring the smooth operation of board and committee processes.

Key responsibilities include:

• Preparing agendas and meeting packs attending and minuting committee meetings as required and managing Board and committee diaries.
• Filing and maintaining company records and documents on internal systems ensuring records are reviewed and complete.
• Drafting board minutes resolutions and handling company secretarial duties related to capital alterations ownership changes and dividend distributions.
• Liaising with notaries external auditors foreign registrars and company secretarial agencies.
• Managing filings at Companies House and equivalent bodies in foreign jurisdictions.
• Preparing responses and documentation (including group structure charts) for KYC requests from clients.
• Deputising for and providing assistance to the Deputy Company Secretary.
• Supporting project work and being alert to conduct risk issues ensuring the highest standards of compliance and integrity.

The ideal candidate will bring:

• Proven knowledge understanding and experience of company secretarial work.
• Experience minuting committee meetings and drafting resolutions.
• Proficiency in Microsoft Office (including Excel); experience with Blueprint or similar company secretarial record systems is preferred.
• ICSA qualification or working towards ICSA qualification is an advantage.
• Excellent interpersonal communication skills strong organizational abilities and a proactive team-oriented approach.

This is a unique opportunity to contribute to the effective governance of a respected international organization and to collaborate with a wide range of stakeholders across multiple jurisdictions.