Office Manager Executive Assistant Madrid
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About us
Our client is a fast-growing textile and leather manufacturing partner with operations in Europe Turkey and Morocco. Our client specializes in product development sourcing procurement and logistics. As part of its expansion the client is opening a new commercial hub in Madrid to strengthen its global operations.
As part ot this exciting strategic journey of expansion of the company we are looking for an Executive Assistant / Office Manager located in Madrid (Spain).
1. MISSION
Reporting to the Chairman you will set up and run our new Madrid office while supporting the onboarding of new team members. The role combines office management HR coordination and executive support ideal for a proactive hands-on professional who enjoys building structures from the ground up.
2. FUNCTIONAL CONTENT
Office Management:
- Coordinate the setup of the Madrid office: premises furnishing IT communications.
- Select and manage vendors and service providers including contracts and budgets.
- Ensure compliance with insurance facility and supply needs.
- Maintain office procedures databases and smooth day-to-day operations.
HR & People Support:
- Organize onboarding for new employees particularly international hires.
- Support recruitment and HR processes in collaboration with headquarters.
- Facilitate IT/telecom setup and act as a link between management and employees.
- Help build a collaborative positive office culture (e.g. team events routines).
Executive Support:
- Prepare reports presentations and documentation for management.
- Provide additional administrative and coordination support as needed.
3. JOB PROFILE
- Bachelors degree in Business Administration or related field. HR certifications is a plus.
- 4 years experience as Office Manager Executive Assistant or HR Coordinator. Experience setting up a new office in Madrid strongly valued.
- Proficient in MS Office (Word Excel PowerPoint) document management and comfortable with AI productivity tools.
- Fluent in Spanish and English; French or another European language is an advantage.
- Strong organizational communication and problem-solving skills. Proactive collaborative and results-oriented.
4. OUR OFFER
- Competitive salary (fixed bonus)
- Benefits package (health insurance transport meal card childcare support training)
- Permanent contract
- Opportunities for continuous training and career development
Required Experience:
IC
Key Skills
- Internship
- EMC
- Industrial Sales
- Agricultural
- ACCA
- AX
About Company
Korn Ferry is a global organizational consulting firm. We work with our clients to design optimal organization structures, roles, and responsibilities. We help them hire the right people and advise them on how to reward and motivate their workforce while developing professionals as th ... View more
