MINORITY WOMEN BUSINESS ENTERPRISE (MWBE) LIAISON

The Office of Contracts (OC) headed by the Agency Chief Contracting Officer (ACCO) oversees the procurement functions for the Department of Social Services (Human Resources Administration and Department of Homeless Services). The office is responsible for procuring both client services as well as a wide range of goods and non-client services for the Agency. OC ensures that the Agencys contracts are procured in compliance with the New York City Charter and the Citys Procurement Policy Board (PPB) Rules as well as the Mayors Office of Contracts (MOCS) and the Office of Management and Budget (OMB) guidelines. OC assists the Agencys program areas by supporting their procurement efforts and by providing technical assistance and training as needed. OC fulfills its goals and the Agencys mission by functioning as a central liaison between the Agencys program areas which monitor and evaluate the services provided by the vendors and the various City oversight offices i.e. MOCS OMB and the Citys Comptroller charged with registering the Agency contracts.

Under the general direction of the Director of the Vendor Compliance and Relations Unit (VCR)/ Minority/Women-Owned Business Enterprise (M/WBE) Officer with wide latitude for independent judgment and initiative the M/WBE Liaison/ Community Associate performs duties related to the improvement of community outreach services for the Office of Contracts towards the achievement of the Agencys goals for human and non-human services for this Mayoral initiative using various media tools and outlets.

The Office of Contracts is recruiting for one Community Associate to function as The Minority/Women-Owned Business Enterprise (M/WBE) Liaison who will:

-Perform as the primary liaison to potential M/WBEs providing them with detailed technical assistance and information regarding the certification and procurement processes. Report escalating issues to the Director of VCR/ M/WBE Officer in a timely and efficient manner when required.

-Coordinate actively participate in and execute logistical details at M/WBE events and procurement fairs by ensuring adequate and appropriate Agency representation; transportation of staff and supplies; ensure availability of technical equipment for the execution of any visual presentations; assisting in the distribution of promotional materials; performing as an Agency representative and when needed appropriately redirecting constituents inquiries for additional information clarification.

-Analyze coordinate and prepare visual presentations and documentation to be distributed to constituents at M/WBEs procurement fairs and events citywide on the potential contractual opportunities available via various solicitation methods such as the Request for Proposal Competitive Seal Proposal and small purchasing methods with DSS-HRA-DHS.

-Promote the Agencys outreach efforts. Assists in designing and inventory management of informative publications promotional items and supporting documentation for the M/WBE Program. Monitor and analyze changes to the pool of identified M/WBEs to ascertain the impact of these promotional items at recent outreach events noting successes and areas for improvement.

-Request coordinate and maintain requested information from vendors and liaise with DSS-HRA-DHS Program Areas in order to regularly update various databases such as the City Financial Management System (FMS) DSS M/WBE Database the Procurement Sourcing Solutions Portal (PASSPort) and Procurement Tracking System (PTS) which contains vendor information and procurement processing milestones.

-Coordinate meetings and informational conferences with potential and/ or existing M/WBEs ensure the availability and notification distribution to the Director of VCR/ M/WBE Officer the Deputy Director of the Bid Administration and Purchasing Units and/ or any other required attendee(s). Ensure any needed materials are available and oversee distribution of these at the meetings.

-Conduct intricate research for the completion of ad hoc reports with appropriate corresponding and updated financial and statistical information such as vendor performance evaluations informative and corrective correspondence and procurement milestones information/ records as requested by oversight agencies

-Perform various unit supportive functions such as the completion of appropriate intake recording and distribution procedures for incoming mail and encumbrances/ de-encumbrance requests from program areas as well as the preparation of standard responses to inquiries submitted to the shared M/WBE and unit mailboxes and assist in the organization and maintenance of the units records.

-Assist with special projects as assigned.


Work Location: 4 World Trade Center 150 Greenwich Street New York NY 10007

Hours/Schedule: 9am 5pm with flex

COMMUNITY ASSOCIATE - 56057

Qualifications :

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time