Job Description:

Division: Fairfield Prep

Department: Presidents Office

Exempt/Non Exempt: Non Exempt

Work Period: Full Year

Reports to: Fairfield Prep President

Supervision of Personnel: No

Education: Bachelors Degree required with Masters Degree preferred in a related field.

Experience: At least five years of experience in Executive or operational support of senior leadership in the educational or non-profit setting.

Primary Purpose & Function: The Senior Executive Assistant to the President is a critical organizational and strategic support role in the Presidents Office of Fairfield Prep.

Role & Responsibilities: Oversight of all administrative functions (organizing planning meeting calendaring travel planning reporting board support) for the Fairfield Prep President which includes a high-level administrative and strategic support acting as a crucial liaison between the President and various stakeholders.

• Manage the Presidents calendar scheduling appointments and coordinating meetings often involving complex schedules and multiple stakeholders.

• Serves as Executive Secretary to Preps Board of Governors on behalf of the President (attends meetings distributes minutes serves as primary contact for board members to the administration).

• Performs a variety of administrative coordinative analytical liaison and office coordination functions to ensure optimal efficiencies and outcomes in the Office of the President.

• Acting as a liaison with faculty staff students parents and external stakeholders of Fairfield University and Fairfield Prep on behalf of the President.

• Takes point for coordinating all internal and external Presidential events with the Advancement Team.

• Curates institutional research and informational briefings to support day-to-day presidential operations.

• Prepares edits and proofreads correspondence reports presentations and other documents with exceptional accuracy and attention to detail.

• Assisting with special projects initiatives and events coordinating timelines stakeholders and deliverables with key stakeholders and the Presidents office.

• Coordinates and evaluates workflow of the President and assures an efficient and timely process with the highest standards of accuracy.

• Presents an exemplary professional front office for the President and manages a highly complex range of stakeholder interactions and demands on the Presidents calendar.

• Providing confidential and strategic support to the President on a wide range of matters

• Leverages AI and other emerging technologies to streamline efficiency in the Presidents office.

• Continually works to grow knowledge and professional expertise in the areas of Jesuit secondary education strategic operations and organizational maturity.

Microsoft Office Skills

Ability to Work within a Team

Good Communication Skills

Flexibility to Work Evenings & Weekends

Well Organized

Ability to Multi-Task

Detail-Oriented

Good Analytical Skills

• Demonstrated experience in project and process management.

• Exceptional written and verbal communication skills including strong grammar spelling and proofreading abilities.

• Ability to identify and resolve issues make sound judgments and take initiative.

• High proficiency in Microsoft Office Suite: Word Excel PowerPoint Outlook and Microsoft Teams.

• Exceptionally strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Highest level of professionalism integrity and discretion.

• Commitment to Fairfield Preps Jesuit Catholic mission.

Participate in the growth and development of Fairfield Prep which includes:

• Being open to growth with the ability to adapt to change

• Promoting a courteous image as a representative of Fairfield Prep

• Participating & promoting the mission of Fairfield Prep

• Attending departmental and school meetings school masses and retreats as requested

• Preforming efficiently in all work-related functions

Promote safe and secure working conditions which include:

• Notifying supervisor immediately of any unsafe working conditions

• Promoting the proper utilization of equipment and materials

Perform other duties as related or dictated by responsibilities

Duties May Be Changed and/or Added at any Time

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.

Category:

Performs such other duties responsibilities and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties responsibilities activities and/or qualifications required or expected of employees assigned to this job. Duties responsibilities and activities may change and new ones may be assigned at any time with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

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