Anticipated Payroll Specialist

Cloverleaf Local School District

Job Location:

Lodi, OH - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Title: 4.07 Payroll Specialist

Reports to: Treasurer

Work Activity Classification: Sedentary

Employment Status: Full-time

FLSA: Non-exempt

Qualifications

High School Diploma; payroll or accounting experience is desirable
Strong attention to detail accuracy and organizational skills.
Ability to maintain confidentiality and handle sensitive employee information.
Strong time management skills with the ability to meet strict deadlines.
Effective customer service communication and problem-solving acumen.

General Description:
The Payroll Clerk is responsible for accurate and on time processing of payroll maintaining employee records and providing assistance to the Treasurer. This role requires strong attention to detail confidentiality and the ability to meet regular deadlines.

Essential Functions:

Processes payroll for all employees including timesheets related withholdings fringe benefit deductions direct deposit and related checks/remittances.

Reviews Board of Education agendas and meeting minutes for personnel actions to ensure payroll information is accurate and complete including verifying salary calculations effective dates and confirming official board approval.
Maintains and updates all employee records and payroll-related databases in an accurate consistent and timely manner.
Calculate salaries pay adjustments and severance payments accurately.
Prepare distribute and maintain employee contracts and salary notices.
Develops and updates payroll policy and procedures manual.

Develops procedures and internal control systems for all payroll-related functions including form development and revisions.
Trains and advises building personnel on payroll department policies technology enhancements and district policies related to payroll.

Works with building associates to resolve payroll issues.
Processes electronic transfer of federal and other taxes data in accordance with filing deadlines.
Processes reconciliations of all city state and federal taxes on a quarterly basis to ensure accurate annual reporting.
Prepares and submits W-2s in a timely manner per the appropriate electronic media.

Calculates over $50000 term life insurance adjustment and other adjustments to W-2 forms and reports.
Files State of Ohio new hire information and monthly BLS data.

Prepares and submits SERS/STRS etc. reports/forms on the appropriate electronic media/web-based system.
Maintains system to process and report sick leave vacation and other types of employee absence and accrual records.
Processes employment verifications sick leave transfer forms service verifications workers compensation forms and garnishment calculations/reports as needed.

Maintains a system for employee withholding and distribution to third-party administrators for IRS Section 125 health savings account voluntary insurance 403b and 457 plans.
Handles inquiries and requests from district employees regarding a wide variety of payroll-related areas.
Assists audit teams as requested.
Assists with the preparation of district reports for the state auditor county auditor and the Ohio Department of Education and Workforce and other governmental agencies.
Carries out assignments in a professional manner and maintains a high standard of due professional care in all work performed.
Assumes responsibility for maintaining up-to-date knowledge of technology utilized by the district and actively participates in position-related professional development.
All other duties as assigned by the Treasurer.

Required Experience:

Title: 4.07 Payroll SpecialistReports to: TreasurerWork Activity Classification: SedentaryEmployment Status: Full-timeFLSA: Non-exemptQualificationsHigh School Diploma; payroll or accounting experience is desirableStrong attention to detail accuracy and organizational skills.Ability to maintain conf...