Administrative Coordinator - QS
Administrative Coordinator - QS
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Job Description
Do you want to be part of a team helping to strengthen every community across Ontario Are you interested in seeing the importance of your work firsthand
Become aAdministrative Coordinator - QSwith MPAC
The Municipal Property Assessment Corporation (MPAC) is made up of a team of experts who understand local communities and assess every property in Ontario. What we do provides the very foundation that municipalities use to base the property taxes needed to pay for the services we use every day.
Equity Diversity Inclusion and Anti-Racism
MPAC is committed to Equity Diversity Inclusion and Anti-Racism. We are taking important steps towards ensuring that all voices are respected valued and being heard. MPAC is dedicated to fostering an environment where employees can bring their full unique and authentic selves and are inspired to do their best work.
Job Description
What makes you great for this role
You are able to provide administrative and financial services support to the Quality Service Commissioner and the management team
We have:
- A team of highly skilled dedicated and collaborative staff
- Leadership that supports you
- An enterprise that embraces change
- A work environment that has flexible work locations (including remote) hours of work and overall employee wellness support
You have:
- Minimum three years administrative and or clerical support experience supporting management
- General knowledge of budgeting and purchasing processes
- Advanced proficiency in all MS Office suite of applications
- Good organization skills to work on concurrent priorities with tight time lines and ability to meet deadlines without compromising accuracy
- Good oral and written communication skills
- High level of attention to detail and excellent follow-up skills
- Demonstration of business professionalism strong team work team / customer service orientation and ability to work under
Nice to have:
- Completion of college/university program in Administrative or related studies an asset
- Excellent knowledge of administrative and expense related policies and procedures an asset
- General knowledge of relevant acts (e.g. Assessment Act Municipal Act Education Act) an asset
- Experience using an ERP/HRIS system (SAP preferred) and Data Tracking System an asset
What you will do:
- Receive review and distribute all correspondence directed to the office of the Director attaching related files and other pertinent documents as required follow up on all outstanding issues
- Respond to routine verbal enquiries using discretion in the release of information; draft written responses to routine enquiries
- Organize content for presentations (e.g. presentations to the Board of Directors) reports bulletins memos and correspondence; access information from various sources (e.g. corporate reports locally relevant statistics) to prepare first draft of presentations for review
- Provide input into annual budgeting process by recommending increase (or decrease) in current allocations based on comparison of expenditures within account codes
- Input draft budget information into financial system (SAP) and run monthly status reports that summarize year-to-date spend against budget allocation
- Monitor expenditures and identify accounts that exceed budgeted amounts/forecasted totals for the Manager to take action
- Conduct month-end reconciliation including verification of payments and Department IDs comparison to forecasts and verification of purchasing card and cell phone statements
- Reconcile suppliers Statements of Account ensuring that tax charges are appropriate discount allowances have been recognized etc. and resolving discrepancies (e.g. overbilling) directly with suppliers
- Coordinate gather and assimilate data from management team for reporting on progress against the work plan and other department metrics
- Support team meetings through planning and making appropriate arrangements for meeting space catering agenda distribution and follow-up
Additional Information:
- Requisition ID: 2664
- Job Type: Non-Union Staff
- Closing Date: August 6 2025
Ready to apply
Please note only applications submitted through the Applicant Tracking System will be accepted.
Successful candidates will be required to undergo a background verification with Mintz Global Screening. By applying to this job posting you are providing your consent to MPAC to share your name email address and phone number with Mintz to conduct the criminal and driver abstract check and for Mintz to disclose the results to MPAC should you be the successful incumbent.
MPAC is committed to fostering an inclusive accessible environment where all employees and members of the public feel valued respected and supported. We are dedicated to building a workforce that reflect the diversity of the public and communities we serve.
Persons with disability who need accommodation in the application process or those needing job postings in an alternative format may email their request to
We thank all applicants for their interest however only those selected for further consideration will be contacted.
Please note that MPAC prohibits employees from holding a current/valid real estate license and successful applicants must at least suspend their real estate licenses during their period of employment at MPAC as outlined in our Employee Code of Conduct.
Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.
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Required Experience:
IC
Employment Type
Trainee
