Leasing Administrative Coordinator RP555001

JOB SUMMARY:

The Administrative Assistant Leasing Coordinator will provide day-to-day support to the Leasing operations such as answering filtering and making calls digital and hardcopy filing maintaining positive interdepartmental relations and overall leasing support. This position reports to the Director of Leasing.

ESSENTIAL JOB FUNCTIONS:

Leasing Support

• Highly Organized Maintains up-to date records of all lease agreements and related documents.
• Lease Tracking Updates and maintains the lease schedule using Microsoft Excel to ensure the rent lease terms and program information is accurately recorded.
• Schedule and Coordinate Apartment Showings Assist leasing team with scheduling and coordinating Apartment viewings between colleagues and real estate brokers.
• Leasing Process - facilitate the efficient completion of the leasing process.
• Maintain Lease Files Organize and maintain both hardcopy and electronic copy of leases.
• Prepare Documents Draft and send letters along with leases to third party vendors.

• Highly Organized Maintains up-to date records of all lease agreements and related documents.
• Lease Tracking Updates and maintains the lease schedule using Microsoft Excel to ensure the rent lease terms and program information is accurately recorded.
• Schedule and Coordinate Apartment Showings Assist leasing team with scheduling and coordinating Apartment viewings between colleagues and real estate brokers.
• Leasing Process - facilitate the efficient completion of the leasing process.
• Maintain Lease Files Organize and maintain both hardcopy and electronic copy of leases.
• Prepare Documents Draft and send letters along with leases to third party vendors.

Administrative Support

• Customer Service - Provide a high level of professionalism while maintaining confidentiality.
• Scheduling and Calendar Management Maintain the schedules of the leasing team as well as the SVP of Real Estate
• Data Entry Input track and maintain records ensuring all information is current and accurate using Microsoft Excel.
• Accountability Ensuring follow-through on tasks
• Results-Oriented Driven by outcomes focusing on achieving lease renewal targets and exceeding performance goals.
• Interdepartmental Relations - Collaborate with ICLs program team third-party property managers and other stakeholders to ensure a smooth move-in/move-out process.

Other Duties

• Assist with notices to interdepartmental colleagues
• Perform other duties as assigned

ESSENTIAL KNOWLEDGE SKILLS AND ABILITIES

• Committed to active promotion of ICL values and goals.
• Excellent oral and written communication skills.
• Ability to proficiently use Microsoft Office Suite (Outlook Word Excel etc.).
• Efficient problem-solving capabilities
• Create and maintain spreadsheets for the collection of information.
• Able to meet all deadlines and set productivity standards.
• Ability to work independently and part of a team.
• Usage of proper grammatical usage punctuation and spelling.
• Ability to establish effective working relationships with a variety of people at all levels in the organization.
• Ability to report for work as scheduled on a consistent basis.
• Ability to understand and adhere to internal and external housing laws rules and policies.

QUALIFICATIONS AND EXPERIENCE

High School diploma or equivalency. A minimum of 4 years administrative experience and/or in an office setting. Must be able to proficiently use PCs Microsoft Office Suite programs and have comfort especially with Excel and Word.

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Required Experience:

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