Executive Assistant (starting as part-time)

Position : Executive Assistant

Work Hours (Client) : Must be adaptable to different schedules with required availability during 3 5am GMT to support the CEO plus additional hours as needed in coordination with the team.

Pay Range : $1200 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : South Africa

Work Location : REMOTE

Type of Contract : Independent Contractor; starting off as part time

Company/Client Overview:

A Property Entrepreneur and Business Owner transforming underperforming assets into thriving income-generating communities. Operating across Ireland the UK and expanding into the US Garrett is building scalable businesses while creating lasting partnerships and leaving a legacy of impact.

Duties and Responsibilities:

We are looking for a highly organised detail-focused and tech-savvy Personal Assistant (PA) to work directly with Garrett.

This role is for someone who thrives on structure systems and precision complementing Garrett s visionary fast-moving style. You will be the anchor that ensures projects reporting and day-to-day operations are kept on track while also driving forward the adoption of AI tools dashboards and streamlined reporting.

You will work closely with Garrett his EA and COO/Integrator acting as the bridge that keeps priorities clear information flowing and commitments delivered.

Key Responsibilities

Executive Support

- Manage Garrett s calendar inbox and commitments ensuring he is focused only on high-value activities.
- Prepare documents investor packs presentations and briefing notes.
- Coordinate travel logistics and event scheduling.

Systems & AI Integration

- Implement AI and automation tools (ChatGPT Asana Zapier Slack Power BI).
- Identify workflow inefficiencies and design digital solutions to remove bottlenecks.
- Support rollout of AI-driven processes across reporting and operations.

Reporting & Dashboards

- Build and maintain KPI dashboards for Garrett EA and COO/Integrator.
- Produce weekly and monthly performance reports with accuracy and clarity.
- Ensure financial and operational data is up-to-date structured and accessible.

Finance & Bookkeeping Support

- Track expenses manage reconciliations and support invoice processing.
- Liaise with bookkeepers/accountants to ensure accuracy in financial records.
- Provide inputs for cashflow and portfolio dashboards.

Coordination & Follow-Through

- Act as the connective point across Garrett EA and COO/Integrator.
- Ensure decisions are tracked deadlines are met and nothing slips through the cracks.
- Provide structured updates and reminders to keep projects moving forward.

Minimum Requirements:

Language requirement: Excellent English Communication Skills

Education: Bachelors Degree (ideally)

Experience: 3 years of related experience

• 3 years experience in a PA/EA role (fast-paced entrepreneurial or international environments preferred).
• Naturally detail-oriented structured and steady thrives on organisation and precision.
• Skilled in building dashboards reports and financial trackers (Power BI Airtable Asana OneDrive or similar).
• Tech-forward: proven experience with AI and automation tools.
• Proficient in project management and communication tools like Asana and Slack.
• Comfortable with bookkeeping and basic finance (Xero or equivalent).
• Proven experience with file management systems such as OneDrive and Google Drive.
• Strong written and verbal communication in English.
• High integrity discretion and a proactive solution-oriented mindset.

Key Performance Indicators (KPIs)

- % of Garrett s time freed for strategic work (measured by reduced admin load).
- Accuracy and timeliness of KPI dashboards and reports.
- Number of workflows automated or improved using AI/tools.
- Consistency in financial tracking and reporting.
- Reduction in missed deadlines or follow-ups across leadership.