Mail Services Coordinator
Mail Services Coordinator
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1 Vacancy
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
What this job involves
This position is responsible for managing all aspects of mail and package services across the facility including daily mail sorting and delivery package logistics coordination and site support services. The role requires strong organizational skills and attention to detail to ensure efficient mail operations and provide additional administrative support as needed.
Your day-to-day tasks will include:
- Pick up sort date stamp and deliver mail from various sources including UPS and guard posts
- Manage package deliveries from multiple carriers (FedEx UPS USPS DHL Amazon) including logging on manifest systems
- Create and deliver desk name tags based on email requests received
- Coordinate warehouse pickups for late deliveries and ensure proper documentation
- Work on signage projects for the site and conduct site walks to identify nameplate needs
- Process outgoing packages for UPS USPS and FedEx shipments
- Service copy stations across 20 locations with paper supplies
- Assist with employee desk moves and relocation projects
- Provide backup key access and vendor escort services as required.
- Provide back-up facilities support
- Escort vendors
- Manage customer work orders within a work order system
Physical Requirements:
- Repetitive bending crouching kneeling reaching twisting sitting standing and walking.
- Ability to climb ladders up to 30 feet and walk facilities throughout the day
- Lifting parts and tools weighing on average 20 pounds occasionally weighing up to 49 pounds
- Dexterity in eye/hand coordination feet (foot pedals) manual (picking pinching holding grasping) and wrist motion (repetitive flexion/rotation)
- Working conditions may include small spaces dust fumes/odors hot/cold temperatures inside/outside noise vibration standing on concrete for long hours and wet or uneven surfaces.
Desired experience and technical skills
Required:
- At least two years of experience in corporate mailroom operations
- Experience with UPS Federal Express and courier services
- Proficiency in Microsoft Excel Word and internet use
- Strong organizational and time management skills
- Attention to detail for accurate package logging and mail sorting
- Physical ability to lift packages and walk throughout the facility
- Basic computer skills for email communication and manifest logging
- Professional communication skills for interaction with employees and vendors
Preferred:
- Previous experience in mail services or logistics coordination
- Familiarity with package tracking systems and courier services
- Experience with office support services and administrative tasks
- Knowledge of office equipment maintenance and supply management
Estimated compensation for this position:
49600..00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.
Location:
On-site New York NYIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
Required Experience:
IC
Employment Type
Full-Time
