Accounts Assistant Vendors

Center For International Forestry Research (CIFOR) And World Agroforestry (ICRAF)

Job Location:

Landkreis Bitterfeld - Germany

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

1. Processing payments related to staff benefits

Process payments of vendor/supplier s invoices related to staff benefits
Make sure the completeness of supporting documents before processing the advance
Perform journal entries and ensure correct matching of invoices to the request for payment form
Coordinate with users if there are issues related to the request

2. Driver overtime calculation

Review and calculate the monthly driver logbook
Perform journal entries and ensure correct matching of the calculation for the payment form
Coordinate with the driver if there are issues related to the request

3. Monitor prepaid account

Monitor review and analyze the prepaid accounts
Record the monthly expenses/amortize the prepaid expenses

4. Processing monthly regular payment to vendors (contractors)

Process payments of vendor/suppliers invoices with Request for payments (RfP)
Make sure of the completeness of supporting documents before processing the payments
Perform Journal entries and ensure the correct matching of invoices to the request for payment form
Coordinate with the user if there are issues related to the request

5. Balance sheet reconciliations

Prepare and analyze the balance sheet reconciliations/schedules of allocated receivable and payable accounts and follow up on long outstanding balances
Record the foreign exchange which appears in the receivable/payable accounts and match off the transactions

6. Audit

Timely preparation and submission of audit schedules
Respond to audit queries in a timely manner during both External and Internal Audit
Key contact support for both internal and external audits

7. Internal Controls

Implement internal control systems that ensure CIFOR-ICRAF attains its objectives produce accurate and reliable data for decision making
Ensure compliance with policies and safeguard of CIFOR-ICRAF assets
Follow up any outstanding balance

Bachelor s degree in accounting 1-3 years professional experience in an accounting role is required Experience using Microsoft Excel and Outlook is required Familiar with accounting system, preferably UNIT4 Agresso System Fluent in written and spoken English

1. Processing payments related to staff benefits Process payments of vendor/supplier s invoices related to staff benefitsMake sure the completeness of supporting documents before processing the advancePerform journal entries and ensure correct matching of invoices to the request for payment for...