Administrative Assistant (Part Time)

Administrative Assistant

Location: Ledbury (with one day of travel to a nearby office)
Contract: Permanent part-time (3 days per week 9am 5pm)
Start Date: ASAP

Do you have the professionalism and people skills to keep everything running seamlessly At Redkite Solicitors we re seeking a confident and dependable Administrative Assistant to be the welcoming face of our busy Ledbury office.

As the first point of contact for clients visitors and callers you ll create a lasting positive impression while managing a wide variety of essential administrative tasks. From supporting fee earners with documents and scheduling to overseeing reception coordinating meetings and keeping the office organised you ll play a key role in the smooth daily operations of a thriving legal team.

If you re someone who thrives in a fast-paced environment enjoys being helpful and professional and takes pride in making things run like clockwork this is the role for you. You ll be joining a supportive and high-performing team where your organisation professionalism and positive energy will be truly valued.

With a proud history of supporting individuals families and businesses since 1898 Redkite Solicitors combines strong foundations with a modern outlook growing while staying true to our values of integrity approachability and exceptional client care.

What will you be doing

• Act as the professional and welcoming first point of contact for all clients visitors and callers representing the firm with warmth discretion and polish
  

• Provide high-quality administrative support to fee earners and office staff ensuring tasks are completed accurately and on time
  

• Open new client files and manage document preparation digital filing scanning and secure archiving in line with compliance standards
  

• Handle inbound and outbound calls emails post and deliveries routing communications efficiently and supporting daily workflow
  

• Maintain the reception and office areas to an impeccable standard tidy well-stocked and ready to host both internal and external visitors
  

• Provide a concierge-style service to internal stakeholders including meeting room management greeting guests and supporting events or executive visits
  

• Assist in maintaining office supplies coordinating replenishment orders and liaising with facilities when needed
  

• Support colleagues in other offices remotely contributing to a collaborative and connected working environment
  

• Occasionally assist with the movement and organisation of archived files or interdepartmental transfers
  

Who We re Looking For:

• Warm and polished you naturally put people at ease while upholding a professional standard in all client and visitor interactions
  

• Willing to travel occasionally between local offices a full driving licence is required for this role
  

• Highly organised you keep on top of multiple tasks manage competing demands and keep the front desk and wider office environment running like clockwork
  

• A dependable team player you re someone your colleagues can count on to deliver step in to help and take ownership of what needs doing
  

• Discreet and professional youre trusted with sensitive information and interactions always handling them with care and confidentiality
  

• Clear and confident in communication whether in person on the phone or over email you speak and write with clarity courtesy and purpose
  

• Service-minded you enjoy looking after others whether that s ensuring guests feel welcomed keeping executives updated or making sure fee earners have what they need to do their job well
  

• Comfortable with technology confident using phones Microsoft Office booking systems and any digital tools that support daily admin and communication tasks
  

• Committed to presentation you understand the importance of a tidy welcoming and professional space as a reflection of the business
  

What is in it for you

We re committed to creating a supportive inclusive and high-performing legal team. You ll be joining colleagues who are not only legally excellent but also commercially astute and down-to-earth. We value trust boldness excellence and teamwork and we want you to thrive as part of that.

• 25 days min annual leave entitlement . (Option to purchase additional days)
  

• Life Assurance
  

• Contributions to gym membership
  

• Career development
  

• Redkite rewards scheme
  

• Pension Scheme