Office Specialist (Office Specialist 2) multiple positions!
Office Specialist (Office Specialist 2) multiple positions!
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$ 3429 - 4622
1 Vacancy
Job Description
Initial Posting Date:
10/03/2025Application Deadline:
10/12/2025Agency:
Department of Human ServicesSalary Range:
$3429.00 - $4622.00Position Type:
EmployeePosition Title:
Office Specialist (Office Specialist 2) - multiple positions!Job Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Looking for a rewarding administrative role where you can showcase your multitasking skills Become an Office Specialist 2 in our support staff unit at the Child Welfare agency! Your commitment to ensuring accuracy and efficiency in all administrative tasks will directly contribute to the success of our program and the well-being of those we serve. If this sounds like something you would be interested in make sure to click the apply button and we cant wait to hear from you! Lets work together and make a difference in the lives of those we serve!
Our Office Specialists are a key player in providing clerical support to caseworkers and supervisors at the Child Welfare agency.
We are looking for multiple Office Specialist 2 to join our dedicated Child Welfare Team inClackamas County.
Together we can create lasting change!
Summary of Duties
As an employee working within the Child Welfare Program you will have an opportunity to make a meaningful difference in the lives of Oregons most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer healthier experience less trauma and achieve a greater well-being.
As an Office Specialist 2 you will:
Administrative and Records Support:
Maintain lobby answer phones answer inquiries and explain rules and policies.
Distributes and issues parking permits (employees) issues cash vouchers bus passes fishing parent milage and logs transactions (TRACS OR-Kids)
Receive and log medical records in a spreadsheet and distribute them to the requesting caseworker.
Coordinate with the Oregon Department of Corrections for parents who are incarcerated to appear by telephone.
Information Assistance:
Research parent information calls mails letters and documents.
Maintains control records of information received routed assigned or dispersed.
Processing of closed file requests from the public agency interagency Department of Justice (DOJ); to include but not limited to case copying file closing retention and verification.
Audit agency files and process expunction orders as required by law.
Update and document all investigation inquires and contacts made in tribal search record.
Minimum Qualifications
Two years of general clerical experience that includes keyboarding word processing or other experience generating documents; OR
An associate degree in any field;OR
An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
Experience handing front desk responsibilities ensuring efficient and professional interactions with guests and clients.
Demonstrated ability to maintain a high level of organization consistency and attention to detail.
Experience clearly communicating program rules regulations and procedures to ensure understanding and compliance.
Experience using computers to process enter and verify detailed data with accuracy and efficiency.
Experience working with diverse populations demonstrating cultural awareness empathy and adaptability in various interactions.
Demonstrated adaptability by seamlessly transitioning between multiple work location branches while efficiently supporting a variety of tasks.
Attention all candidates!
Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Please make sure your application materials including your resume and job history are clearly outlined as this information will be used to determine your starting salary range. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position please be prepared to provide verification of your completed education before moving forward in the hiring process. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process.
The use of outside resources such as Artificial Intelligence (AI) software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
The job posting closes at 11:59 PM (PDT/PST) on the close date. Immediately after you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference. These questions are necessary to complete the application process.
Working Conditions
Work Locations: District 15 Child Welfare Offices (Clackamas & Oregon City)
Hours: Regular weekday schedule from 8 AM to 5 PM Monday through Friday with fluctuating hours and possible overtime as needed.
Travel: Some travel for meetings training and work assignments across locations with no overnight stays for coverage travel.
Physical Requirements: Physical demands include regular lifting and carrying of files equipment and materials up to 50 lbs.
This role involves handling sensitive topics related to trauma abuse and crises requiring a trauma-informed approach that is essential to ensure a safe environment.
You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.
Background Checks and Requirements
If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
A valid drivers license and acceptable driving record are required for this position.
Benefits
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans preference:
General Information
This is a permanent full-time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) application questions or job-specific questions.
Required Experience:
IC
Employment Type
Full-Time
