Staff Scheduler Main User Repost
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Requisition ID: 389752
PositionNumber:
Posting End Date: November 05 2025
City: Winnipeg
Employer: Shared Health
Site:Health Sciences Centre
Department / Unit: Central Staffing Office
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date - End Date: ASAP - Indefinite
Reason for Term: Other Leave
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $22.270 $22.926 $23.599 $24.294 $25.009 $25.745
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Under the general direction of the Manager or Designate the incumbent is responsible for ensuring that adequate staffing levels are maintained for the units as designated in addition provides efficient clerical support as assigned.
Duties include:
- Maintaining staffing and payroll processes utilizing ESP/SAP. This includes assigning staff to new rotations/schedules under the direction of the Manager.
- Placing calls to staff as required to cover unmet baseline requirements short-term absences and workload.
- Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements.
- Ensuring data integrity and accuracy in ESP/SAP and in all other aspects relating to staffing and alerts Manager of any discrepancies.
- Prioritizing workload.
- Following Contingency guidelines utilizing a manual staffing and payroll system when required.
- Generating reports and typing a variety of correspondence policies and using appropriate PC applications such as word processing database and spreadsheets.
Experience
- One-year previous staff scheduling experience required.
Education (Degree/Diploma/Certificate)
- Complete high school education Manitoba standards required.
- Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre required.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Typing 45 wpm required.
- Demonstrated proficiency in the use of Microsoft Office (Word Excel and Access) required.
- Medical terminology preferred.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems required.
- Excellent interpersonal and communication skills required.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs traditions and values.
- Must understand and communicate effectively in English verbally and in writing.
Physical Requirements
- Use of VDT.
- Work under stressful conditions in a high volume high traffic environment.
This term position may end earlier as outlined in your collective agreement.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family friends and neighbours please apply today.
Interested candidates should selectthe Apply icon below to upload their cover letter resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search) Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.
Required Experience:
Staff IC
Key Skills
- Employee Orientation
- Operational Risk Management
- Primavera
- Computer Skills
- Primavera P6
- Medical office experience
- Medical Terminology
- Schedule Management
- Production Planning
- Microsoft Project
- Medical Scheduling
- Phone Etiquette
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