OPS Administrative Assistant – Department of Mechanical & Aerospace Engineering

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	OPS-Sponsored Project Non-Clerical
Classification Minimum Requirements:	Valid drivers license (required). Demonstrated ability to manage multiple tasks with strong organizational and time-management skills. Proven communication and interpersonal skills with a record of delivering excellent customer service. Ability to foster a professional positive and approachable personality.
Job Description:	The Department of Mechanical & Aerospace Engineering (MAE) is seeking a professional and detail-oriented Administrative Assistant to support seminars events and front-office operations. This role is ideal for someone who enjoys coordinating logistics assisting guests and keeping a department running smoothly. Key Responsibilities: Coordinate weekly MAE seminars (set-up catering recording guest support). Arrange travel and reimbursements for seminar speakers and visiting faculty. Support departmental events including catering RSVPs setup and cleanup. Serve as the first point of contact at the front office answering phones and assisting visitors. Assist with supply orders calendars signage and general administrative needs.
Expected Salary:	$16 per hour; commensurate with experience
Required Qualifications:	Must have a valid drivers license.
Preferred:	Familiarity with UF campus resources services and systems (e.g. UFGO Concur).
Special Instructions to Applicants:	In order to be considered you must confirm you have a valid drivers license upload your cover letter and CV/resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Classification Title:OPS-Sponsored Project Non-ClericalClassification Minimum Requirements:Valid drivers license (required).Demonstrated ability to manage multiple tasks with strong organizational and time-management skills.Proven communication and interpersonal skills with a record of delivering ex...