Branch Operations Manager

• Responsible for and supervises the overall activities and welfare of the Hospital and Clinic;
  
• Ensures that all workings are manufactured in a correct cost-effective and timely manner in alignment with specifications and quality requirements; o Review manpower/ schedule o Recruitment needs o Comprehensive inventory management
  
• Contributes towards the achievement of the companys strategic and operational objectives; o Increased sales through active marketing programs promoting sales and client loyalty o Spearhead education of Vets and receptionists o Programs to encourage employee engagement and increase productivity
  
• Examines financial data/statements and uses them to improve profitability
  
• Provides analysis and recommendations and monitors collections of ARs
  
• Performs quality controls and monitors production KPIs;
  
• Secures permits and accreditations with Government and Private agencies needed to operate Quality Standard Practices;
  
• Performs daily rounds of the Hospital and Clinic
  
• Explores and inspects areas in the Hospital that need immediate attention;
  Conducts daily coordination with the Senior Operations Manager Administrative and medical staff;
  
• Provides daily updates and reports to Senior Operations Manager (SOM) on activities issues concerns and especially operation issues that need attention;
  
• Presents and provides daily sales report monitoring (report and invoice verification)
  
• Attendsbi-monthly meetings (MANCOM) with Partners and other Branch Operations Managers;
  
• Prepares report: concerns and solutions; performance etc.
  
• Holds regular branch meetings with the hospital team to assess challenges and problems and to provide a viable solution to address concerns;
  
• Createsandexecutes Sales Marketing Finance or operational plans and programs for the branch;
  
• Collaborates with Partners and other managers to create Sales Marketing Finance and Business Development or Operational Plans for the VIP INC Animal Hospitals group;
  
• Acts as the immediate point person to handle address and resolve all complaints of clients including preparing written formal business communication to clients.
  
• Provides writes and disseminates business communication that is pertinent to the bran
  

• Handles overall people management of employees assigned to the branch not limited to supervising personnel addressing issues monitoring performance coaching counseling instilling discipline provision of rewards or incentives deemed by the company and other activities involving personnel management;
  
• Handlesemployeeviolations provides incident reports and notices as well as serves penalties for offenses that are not grave in nature
  
• Inchargeofplotting the schedule for all employees: Veterinarian Veterinary support Admin staff and Handlers (every 2 weeks); adjust accordingly in case of short notice of staff absence or AWOL to ensure smooth operations of the clinic
  
• Makes and prepares the payroll for all employees Preparesa100-DayProgram for employees that includes personnel management activities agenda etc.
  
• Approves leaves of employees and makes sure that manpower is sufficient to cover the whole shift and maintain operations;
  
• Tracks Employee Evaluation and assists HR Department as instructed and needed;
  
• Orients New Employees immersion and onboarding procedure;
  
• Handlesandprovide solutions regarding employee concerns but not limited t disputes and issues and escalates to HR Department when needed.
  

• Improves operational systems processes and best practices that safeguard organizational well-being purchase materials plan inventory and ensure warehouse efficiency
  
• Ensures complete supplies for the clinic through forecasting and inventory supervision
  
• Inchargeofpre-approving purchases and accounts payables with final approval of the Supply
  

• Preparesandexplains to employees the office memoranda announcements and other office communication as assigned by the HR Department Operations Supply Chain and Finance.
  
• Monitors attendance and tardiness of the employees; records and reports to HR Department infractions and violations committed by the employees on time
  
• Tracks productivity of Vets and submits to HR Department the number of consults surgeries medical procedures etc.
  

Requirements

• Bachelors/College Degree
  

Benefits

• 13th month
  
• Govt Mandated benefits
  
• HMO
  
• 15days paid SL and VL upon regularization