Bilingual Vital Records Registrar
Bilingual Vital Records Registrar
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Job Description
Posting Date
10/03/25Application Deadline
10/06/25Pay Range
Anticipated Hiring Range: $19.75 - $22.44 hourlyFull Pay Range: $19.75 - $30.50 hourly
Salary offers are based on the candidates equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
UnclassifiedDepartment
Public HealthAbout the Position
Do you want to make a meaningful impact by protecting lifes most important records As a Bilingual Vital Records Registrar you will play a key role in safeguarding essential this position youll register correct and amend vital records issue certified birth and death certificates and provide expert guidance to community partners and stakeholders. You will help protect public health by maintaining record security monitoring mortality trends and ensuring strict compliance with financial policies Arizona State Statutes administrative codes and federal requirements.
About Us
Proud to Offer
Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance
Opportunities for growth and development within Maricopa County
Low-cost high-value healthcare for you and your qualifying dependents
Child care benefits including access to our on-site center Maricopa County Kids Club dedicated to serving Maricopa County families exclusively
Paid vacation sick time and parental leave
Extensive wellness program including healthcare premium discounts
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1
Learn more at Work With Us Maricopa County AZ
We Require
Two years of office administrative or clerical experience
Must be fluent in English and Spanish
High school diploma or GED
Post-secondary education may substitute for the experience requirement on a year-for-year basis
We Also Value
Three or more years of office administrative or clerical experience
Experience working with U.S. vital records/registration
Experience working with medical records or in a health-related field including mortuary science
Certification as a Public Health or Community Health Worker from an accredited college or currently enrolled in a Public Health or Community Health Worker program and eligible to receive certification within six months of hire
Job Contributions
Apply specialized working knowledge to register live birth still birth foundling death and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary
Apply the appropriate Arizona Revised Statutes Arizona Administrative Codes policies and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth death and fetal death certificates.
Review and process administrative orders or court orders submitted for the purpose of creating or amending Arizona vital records. Enter related data into appropriate databases
Validate all identification and evidentiary documents while maintaining 100% data and identity security of all submissions including various government-issued identification evidentiary documents official files and records provided by the general public and private or public agencies
Witness notarize and/or process hospital and funeral home correction letters customer affidavits court orders and voluntary acknowledgments of paternity
Efficiently and accurately address high-volume customer inquiries received in person telephonically and via the web and provide daily activity reports of all vital registration activity to management
Maintain reconcile and update funeral home charge accounts financial invoices and accept various payment tenders for services rendered; balance cash drawer and reconcile paperwork daily
Provide consultation and training to funeral homes birthing facilities public partners and stakeholders regarding the vital registration process
Coordinate with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance
Adhere to the secure data records retention policies and maintain strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules
Working Conditions
Must possess or have the ability to obtain a valid Arizona drivers license by the time of hire
Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check
Within one month of hire all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles mumps rubella) Tdap (whooping cough and diphtheria) Varicella (chickenpox) and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test
Must be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergency
May be asked to work at a different satellite location as needed
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safety-sensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Employment Type
Full-Time
