BOB CONTRACT COORDINATOR

CIVIL SERVICE TITLE: PROCUREMENT ANALYST III

*TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OR REACHABLE ON THE CIVIL SERVICE LIST* OR ELIGIBLE UNDER THE 55-A PROGRAM. PLEASE INDICATE ON YOUR RESUME.*

JOB DESCRIPTION
The New York City Department of Transportation Division of Bridges seeks to hire a self-motivated and efficient professional to assist in managing the Divisions capital and expense contracts and budget: The units duties require extensive and rigorous work with all internal divisions of the Department of Transportation especially the Office of the Agency Chief Contracting Officer (ACCO) and Financial Management Units. The individual will also be responsible for but not limited to the following:
-Utilize various procurement methods such as competitive sealed bids competitive sealed proposals / request for proposals sole source and negotiated acquisition procurement methods;
-Perform detailed administrative review processing coordination and scheduling of Professional Engineering Service Contracts and procurement documentation for compliance with all Agency ACCO and Mayoral policies and procedures;
-Draft contracts and supporting documents and obtain oversight approvals while responding to all related inquiries;
-Perform tasks through the Citys Procurement and Sourcing Solutions Portal (PASSPort) for oversight reviews and approvals;
-Prepare requisitions contract encumbrances and task order registrations utilizing the Citys Financial Management System (FMS);
-Function as liaison with Department of Transportation personnel for all assigned projects studies and future construction support services and resident engineering inspection services;
-Collaborate with project managers engineers and other stakeholders to identify procurement needs and develop procurement plans;
-Research FMS the Small Business Servies Minority and Women-owned Business Enterprises Database and New York State Preferred Sources to inform procurement decisions;
-Assist in identifying and securing funding for unforeseen or emergent needs;
-Monitor Division contract terms and capacity to ensure no lapse of services or overextension of contract value;
-Track OTPS budget and expense;
-Schedule and attend Consultant Selection Committee charging and Technical Evaluations; and
-Perform other related duties

PREFERRED SKILLS
Exacting knowledge of the Citys procurement and contracting regulations and statutes most specifically the Procurement Policy Board Rules; Demonstrated responsible experience in coordinating and implementing complex contracts and procurement activities in a multifaceted governmental setting; Hands-on experience with the Citys procurement and budgeting systems/applications including FMS and PASSPort among others is ideal; Exposure to database/document management systems and business process reengineering is a plus; Excellent oral and written communication capabilities are required (including proficiency in Microsoft Office Suite applications) as well as very good interpersonal and organizational skills; and a holistic mindset approach of the agency recognizing how all the teams cumulatively provide a service to the residents of New York City.

WORK LOCATION:
55 WATER ST MANHATTAN 10041

HOURS/SHIFT
35 Hours Monday Friday 8:00am 4:00pm

TO APPLY
Resumes may be submitted electronically using the following method: For City employees only go to Employee Self Service (ESS) Careers and Search for Job ID# 739860. For other applicants go to and search for Job ID# 739860. Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.

PROCUREMENT ANALYST - 12158

Qualifications :

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods services construction or construction-related services or professional technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college and 18 months of satisfactory full-time professional experience as described in 1 above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in 1 above; or
4. A combination of education and/or experience equivalent to 1 2 or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements either one year served at Assignment Level I or one additional year of the experience described in 1 above.
To be eligible for placement in Assignment Level III individuals must have after meeting the minimum requirements either one year served at Assignment Level II or two additional years of the experience described in 1 above at least one year of which must have been supervisory or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time