Management Assistant

South Pasadena, CA - USA

Yearly Salary: $ 69936 - 85008

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Overview: The City of South Pasadena is hiring a customer-focused solution-oriented Management Assistant for the Public Works Department!
Experience with a governmental agency preferably within a municipal setting is desirable.
Application Deadline: October 19 2025 or 120 applications

Purpose
Under general supervision provides primary support for a department or division performing a wide range of secretarial and clerical work; and performs other related duties as required.
Distinguishing Characteristics
This is the entry/intermediate-level class in the Management Analyst series. This class performs the more routine analytical work that requires a minimum of previous administrative experience. Employees in this class assist higher-level management or supervisory staff in various management tasks and projects covering a range of issues. A Management Assistant reports to a department head or other management staff.
Duties & Responsibilities: Examples of Duties
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties that are not listed below:
Assists management in the following areas: basic research studies surveys and data gathering; implementation of policies procedures and practices; monitoring and coordination of the daily operation of assigned project; planning and administering City events and special projects; processing of department invoices and purchase orders; responding to departmental and residents inquiries; monitoring of contract compliance; may manage small to intermediate scale projects in complexity and may serve as staff liaison to Commissions and Committees.
FLSA Status
Non-exempt
Qualifications: Employment Standards
Education/Experience
Any combination of education and/or experience that has provided the knowledge skills and abilities necessary for acceptable job performance. Graduation from accredited college or university with a bachelors degree in public administration or policy political science or a related field. At least one-year of increasingly complex analytical or administrative experience with a governmental agency preferably within a municipal setting is desirable.
Knowledge of
Ability to read write and understand English language documents; to communicate effectively with customers department personnel supervisor and the general public verbally and in writing; proficiency with Microsoft Office programs specifically Outlook Word and Excel.
Ability to
Communicate effectively both verbally and in writing; work with minimal supervision; understand interpret and apply related concepts; independently complete a variety of assignments.
Additional Information: Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds some reaching bending walking stooping and squatting. Strength dexterity coordination and vision to use keyboard and video/computer display terminal. Ability to hear and speak to the general public and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment.
Working Conditions
Generally clean work environment with limited exposure to conditions such as dust fumes odors or noise. Requires traveling throughout the City and adjacent areas and the attendance of occasional night meetings.

Special Requirements:
Possession of a valid Class C California Drivers License.

Recruitment Plan
1. Application Period
2. Testing/Written Exam/Written Assignment
3. Oral Interview
4. Final Interview

This recruitment may close or be extended at any time without prior notice. Cover letter resume and other attachments must be in PDF format.

Applications will be reviewed for depth and breadth of experience and level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Only complete applications or applications that meet the minimum requirements will be considered.

To Apply:
Employment Applications are available online only. Please submit your completed application and attach copies of ALL certificates and licenses in PDF format.

technical support with your application please contact .

EQUAL OPPORTUNITY
The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodationsin accordance withthe Americans with Disabilities Act of 1990. If a special accommodation is desired or if you would like to request this information in an alternative format please call or email The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments management staff and policymakers. To support efforts of fairness and diversity City Leadership is committed to incorporating equity and inclusion into our work.

FAIR CHANCE ACT
The City of South Pasadena is committed to providing fair opportunities to all applicants including those with a criminal history. Pursuant to the California Fair Chance Act we will consider qualified applicants with a criminal history. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check you will have the opportunity to explain the circumstances surrounding the conviction provide evidence to mitigate concerns or challenge the accuracy of the background report. For more information about the Fair Chance Act please visit

Position OverviewThe City of South Pasadena is hiring a customer-focused solution-oriented Management Assistant for the Public Works Department!Experience with a governmental agency preferably within a municipal setting is desirable.Application Deadline: October 19 2025 or 120 applicationsPurposeUnd...