Supervising Administrative Assistant I Emergency Appointment Homelessness

• Supervises the work of personnel including other administrative assistants assigned to assist in the work.
• Determines the need for and initiates or conducts administrative studies and investigations of departmental activities.
• Establishes tracking and monitoring systems and conducts follow up to ensure effective accurate and easily retrievable documentation of operations programs and project activities.
• Plans devises and implements new procedures and organizational changes.
• Investigates and makes recommendations regarding departmental budget requests and prepares the departmental budget for presentation to the Chief Administrative Office.
• Provides information and may negotiate with budget authorization concerning budget requests estimates expenditures and adjustments.
• Supervises the development and implementation of long-range facilities acquisitions plans under technical supervision.
• Assumes responsibility as assigned for performing other specialized duties related to the overall management of the department.
• Supervises departmental functions such as housekeeping accounting supplies and payroll as needed.

SELECTION REQUIREMENTS:

TRAINING AND EXPERIENCE:
Three years experience in a general administrative staff or specialized staff capacity* analyzing and making recommendations for the solution of organization systems and procedures program facility planning budget procurement or personnel one year which must have been at a skilled level**

-OR-

One years experience as an Administrative Assistant II*** or Staff Assistant II****.

Applicants must meet the Selection Requirements at time of filing to qualify. No withholds will be accepted.

*Staff capacityis defined as having work in an organization assisting and supporting administration in the operation of its function by doing research analysis and making recommendations to line managers on matters such as utilization of personnel allocation of funds workload and workload fluctuations and programs and procedures for accomplishing work objectives.
**Skilled levelis defined as the degree of competence or expertise a person possesses. Performing at a higher level of proficiency.
*** Administrative Assistant II:Analyzes and makes recommendations for the solution of a variety of problems of organization budget systems and procedures program facilities planning general management and personnel.
****Staff Assistant II:Assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization budget procedures systems program general management and personnel.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
Physical Class II Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending stooping or squatting. Considerable ambulation may be involved.

EXAMINATION CONTENT:

Under the emergency order applicants who meet the requirements may be hired for an initial period of up to 90 days with an opportunity for permanent County employment.

Before the end of your initial work period you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION
Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Applications must be filed online by clicking on the green Apply button located on the top right corner of the screen.

Applicants must complete and submit their online applications and upload required documents (e.g. Official Transcripts Resume etc.) as attachment(s) during application submission or send by email to within 7 calendar days from date of application submission. Indicate the Exam Title on the subject line when sending required documents by email.

Fill out your application completely. The acceptance of your application will depend on whether you have clearly shown that you meet the Selection Requirements. Provide any relevant education training and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held provide the name and address of your employer your job title beginning and ending dates and description of work performed. If your application is incomplete it will be rejected.

Many important notifications will be sent electronically to the email address provided on the application so it is important that you provide a valid email address. Please add as well as and to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.

Under the emergency order applicants who meet the requirements may be hired for an initial period of up to 90 days with an opportunity for permanent County employment.

Before the end of your initial work period you will be assessed on your work performance. This assessment will be weighted 100%.Those who successfully pass the assessment will be considered for permanent appointment.

APPLICATION AND FILING INFORMATIONApplications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

INSTRUCTIONS FOR FILING ONLINE

Applications must be filed online only.

Many important notifications will be sent electronically to the email address provided on the application so it is important that you provide a valid email address. Please add as well as and to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe you can always check for notifications by logging into and viewing your profile inbox which saves a copy of all emailed notices.

Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address and if you already have a job seeker account on can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER LANGUAGEPlease include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIESFor candidates who may not have regular access to a computer or the internet applications can be completed on computers at public libraries throughout Los Angeles County.

FAIR CHANCE EMPLOYERThe County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and consider potential mitigating factors including but not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about a conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed.

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information please visit: Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations please visit: Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job and will also consider potential mitigating factors which may include but is not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles please visit our interactive Career PathFinder application at .

Veterans Credit:
Pursuant to the County Charter and County policy in all open competitive examinations (i.e. examinations open to everyone) the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran as well as the spouse of a deceased or disabled veteran who served in the Armed Forces of the United States under specific conditions.
For more information on veterans credit please visit: September 2025