High School Student Administrative Assistant

We are seeking an executive assistant to be the supportive force that empowers our senior leadership while maintaining student information and attendance data. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment performing administrative duties and providing support to management. Given the changing nature of the administrative landscape we rely on our assistants for flexibility and foresight while maintaining confidences related to high-level systems and operations.

This is a full-time 12-month salaried position with an excellent benefits package including 3 weeks paid vacation. The salary range is$62013 - $ for this position can be found in theAdministrative Support Standard visit theInformation for New Hires pagefor more.
Position starts as soon as possible open until filled.

POSITION TITLE: STUDENT ADMINISTRATIVE ASSISTANT

Job Description Approved By:SAU 70

Date:

April 2022

General Purpose:

The primary function of this employee is to be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Given the changing nature of the administrative landscape we rely on our assistants for flexibility and foresight while maintaining confidences related to high-level systems and position maintains student information and attendance data.

Reports to:

Associate Principals

Supervises:

N/A

POSITION DUTIES AND RESPONSIBILITIES:

Except as specifically noted the following functions are considered essential to this position:

Facilitates Office Operations with the following tasks:

• Maintain building databases when assigned
• Responsible for maintenance and compliance of all student data.
• Assist in maintaining the student and teacher handbooks and other school specific manuals
• Responsible for tracking student enrollment for both school and state reporting
• Responsible for monitoringdiscipline and attendance trends in PowerSchool to make referrals to the Pupil Services team for review and follow-up
• Prepare and schedule January and June exams-publication proctor assignments/proctor subs
• Prepare OpeningDayPackets for Advisories
• Assist with Advisoryassignments for staff and students
• Assign and maintainlockers assignments
• Organize and coordinateendofyear ceremonies for Seniors and Underclassmen
• Responsible for tracking and reporting daily student attendance in PowerSchool
• Act as the liaison for ensuring that student legal documents are received maintained and communicated as needed. (ie parenting plans restraining orders custody agreements etc).
• Sending notification to staff about missing or incomplete attendance
• Act as the liaison for parents and staff with Powerschool Schoology and Infosnap inquiries as needed
• Responsible for coordinating school sanctioned activities in conjunction with building administration.

• Researching and conducting data to prepare documents for review and presentation by PST and committees.
• With a primary responsibility of supporting the Administrators provide support to the leadership team as directed to ensure that school goals and objectives are accomplished and operations run efficiently
• Maintain and refine internal processes that support to the Administrators coordinating internal and external resources to expedite workflow
• Manage communication between administrators and employees liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior administrators priorities are met organizational goals are achieved and best practices are upheld
• Set up appointments and maintain the calendar for building Administrators
• Support all functions of the main office
• Assist office visitors including students parents staff officials and members of the community
• Assist with incoming telephone calls.
• May be responsible for providing general office training and oversight support
• Set up and maintain files correspondence student lists and provides general support

Reporting

• Responsible for state reporting ensuring that all required reports are submitted accurately and timely.
• BOY - October
• MOY - April
• EOY - May
• State ofVermontCensus Reporting
• Free andReducedLunchReport
• Class submission report
• Course SubmissionReport
• Assign State of New Hampshirerecordsfor SASID
• Generate student data reports from Powerschool as needed

SAU Communication

• Oversee tuition arrangements and inform SAUof anytuitionstudentseitherenteringorexiting
• Firstof eachmonth -enrollment totals to SAU (also firstdayof school)
• Otherreports necessary for theSAU

Facilitates School-Wide Operations with the following tasks:

• Assist with coordinating school sanctioned activities as assigned by building administration such as school-wide assemblies and ceremonies March Intensive staff recognition etc..
• Arranges school-wide functions as assigned
• Maintains confidentiality of information
• Performs all duties in a professional and appropriate manner while interacting with students parents faculty administration and co-workers
• Acts as back-up to Staff Administrative Assistant
• Perform other duties and accepts responsibilities as assigned
• Must comply with all SAU 70 District policy and building / department rules procedures practices and objectives.

Evaluation:

• Performance of duty responsibilities will be reviewed annually by the Associate Principals

TERMS OF EMPLOYMENT:

• Full-Time

• Year-round

• Exempt

MINIMUM QUALIFICATIONS:

Education and Experience:

• Associates degree or 3 yearsprofessional administrative experience
• Extensive clerical / school office experience preferred
• Demonstrated knowledge & experience of Google Suite required. Experience with Microsoft Office and Powerschool or similar systems preferred

Necessary Knowledge Skills and Abilities:

• Ability to make independent decisions
• Ability to exercise discretion
• Ability to maintain confidentiality at all times
• Ability to remain calm and exercise excellent judgement in difficult situations
• Ability to be adaptable and keep and open mind
• Ability to successfully multi-task within role
• Ability to prioritize & remain focused in a busy office environment
• Ability to accurately and expeditiously type correspondence reports and memoranda
• Ability to communicate effectively with others both orally and in writing
• Ability to understand and follow oral and/or written policies procedures and instructions
• Ability to prepare correspondence according to standard business practices
• Ability to operate a personal computer using standard or customized software applications appropriate to the assigned tasks
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under regular conditions and under the pressure of time-sensitive deadlines
• Ability and willingness to quickly learn and utilize new skills and knowledge brought about by rapidly changing information and/or technology
• Thorough knowledge of modern office procedures practices and equipment

LICENSURE AND CERTIFICATION REQUIREMENTS:

• None

PHYSICAL ACTIVITY REQUIREMENTS:

Primary Physical Requirements:

(Not Rarely Occasionally or Frequently Required)

1. Lift up to 10 lbs:

Frequently required

2. Lift 11 to 25 lbs:

Occasionally required

3. Lift 25 to 50 lbs:

Rarely required

4. Lift over 50 lbs:

Not required

5. Carry up to 10 lbs:

Frequently required

6. Carry 11 to 25 lbs:

Rarely required

7. Carry 26 to 50 lbs:

Not required

8. Carry over 50 lbs:

Not required

9. Reach above shoulder height:

Occasionally required

10. Reach at shoulder height:

Occasionally required

11. Reach below shoulder height:

Occasionally required

12. Push/Pull:

Rarely required

Hand Manipulation:

(Not Rarely Occasionally or Frequently Required)

1. Keyboarding

Frequently required

2. Gross Manipulation:

Frequently required

3. Fine Manipulation:

Frequently required

Duringthe Work Day Employee is Required to:

1. Maintain a stationary position for up to two consecutive hours;
2. Move within the work location for up to two consecutive hours

Cognitiveand Sensory Requirement(s):

1. Effectively exchange and receive information and instructions and respond to inquiries;

1. Communicate with others;
2. Observe students and staff to ensure safety

Work Environment:Inside: up to 100%

Outside: up to 20%

Work Surface(s):Office Desk Office Chair

Carpeted floor tile floor

Other Training Skills and Experience Requirements:

Ability to work with staff students parents and the community

Applicants will be subjected to a criminal background check as required by state law.