Personal Assistant to Founder

Thiruvananthapuram - India

Monthly Salary: USD 599 - 3589

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Spifix your ultimate destination for cutting-edge branding and advanced networking solutions. Based in India and with a prominent branch in Dubai we are a dynamic company with a passion for transforming businesses through digital marketing branding networking prowess and nurturing students projects.

Tasks

We are seeking a highly organized and proactive Personal Assistant to support our founder Max Milian Mathew in managing his professional and personal responsibilities. The ideal candidate will be efficient resourceful and capable of handling a wide range of tasks with discretion and professionalism. This role requires excellent communication skills attention to detail and the ability to prioritize effectively in a fast-paced environment.

Responsibilities:

Manage the founders calendar scheduling appointments meetings and travel arrangements.
Screen and prioritize emails phone calls and correspondence providing timely responses or directing to the appropriate channels.
Prepare and edit documents presentations and reports as needed.
Conduct research on various topics and compile information for decision-making purposes.
Assist in organizing and coordinating company events meetings and special projects.
Handle personal tasks and errands for the Founder including but not limited to household management travel bookings and personal appointments.
Act as a liaison between the Founder and internal/external stakeholders maintaining professional relationships and ensuring clear communication.
Manage expense reports and invoices tracking expenditures and ensuring accuracy.
Assist in personal and professional development activities including organizing training sessions and networking events.
Maintain confidentiality and discretion in all interactions and handle sensitive information with care.
Must have passport
Must be with good physique

Requirements

Excellent verbal and written communication skills
Strong organizational and time management abilities
Ability to multitask and prioritize tasks effectively
Proficiency in Microsoft Office suite
Experience in supporting senior executives or similar roles

Benefits

Laptop
Internet
Mobile Phone
Accommodation (Based on request only)

Hiring Process will be done online

Tasks

Responsibilities:

Manage the founders calendar scheduling appointments meetings and travel arrangements.
Screen and prioritize emails phone calls and correspondence providing timely responses or directing to the appropriate channels.
Prepare and edit documents presentations and reports as needed.
Conduct research on various topics and compile information for decision-making purposes.
Assist in organizing and coordinating company events meetings and special projects.
Handle personal tasks and errands for the Founder including but not limited to household management travel bookings and personal appointments.
Act as a liaison between the Founder and internal/external stakeholders maintaining professional relationships and ensuring clear communication.
Manage expense reports and invoices tracking expenditures and ensuring accuracy.
Assist in personal and professional development activities including organizing training sessions and networking events.
Maintain confidentiality and discretion in all interactions and handle sensitive information with care.
Must have passport
Must be with good physique