Office Administrator (Austin, TX) – Austin Bridge & Road
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Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Austin Industries is one of the nations largest most diversified U.S.-based construction companies. With more than 7000 employee-owners Austin Industries provides nearly every type of civil commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road Austin Commercial and Austin Industrial.
Austin Bridge & Road is seeking a Field Office Administrator to support administrative operations on one of our projects in Austin Texas.
Responsibilities:
- Assist with field payroll functions for hourly and salaried employees ensuring all hours worked are properly documented coded and reported to the accounting department.
- Process invoices and pay requests from suppliers and subcontractors ensuring all necessary backup documentation is on file before approving payments.
- incorporate change order revisions into the schedule of values.
- Assist in preparing the monthly job status report.
- Ensure all project cost items are coded correctly and processed in a timely manner.
- Monitor performance reports for accuracy and assist the project manager in making necessary revisions.
- Coordinate jobsite personnel functions including pre-employment screenings drug tests reference checks and new employee enrollments.
- Assist the project manager with tasks related to project closeout.
- Prepare safety reports equipment inventories and maintenance records ensuring all equipment is reported for insurance purposes.
- Maintain the project filing system.
- Perform general office and clerical duties.
- Complete other tasks as assigned.
Qualifications:
- 2 years of experience managing payroll invoicing and project cost tracking in the construction industry.
- Experience in project scheduling change order management and subcontractor coordination.
- Experience handling jobsite personnel functions including hiring onboarding and safety compliance.
- Experience maintaining project filing systems and preparing reports for management.
- Strong organizational and communication skills with experience managing multiple tasks and meeting deadlines.
Requirements:
- High School Diploma/GED or higher
- Valid drivers license
- Requires working outdoors at times in the rain or snow and during cold warm and hot temperatures.
- Must be able to work on call as needed.
- Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position.
Benefits & Compensation
We offer excellent benefits including medical dental life and disability insurance and a matching 401K plan.We are proud to be a 100% Employee-Owned Company (ESOP)!To learn more about our employee-ownership structure please go to Bridge & Road is an Equal Opportunity Employer.
See the Know Your Rights poster available in English and Spanish.
About Austin Bridge and Road
A leader in the heavy highway and transportation industry for more than 100 years Austin Bridge & Road delivers asphalt and concrete services and builds landmark projects such as complex highway interchanges tollways runways bridges rail projects and water/wastewater facilities.
To learn more about us visit Third-Party Inquiries Please
This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies search firms or third-party recruiters in response to a posted Company will not pay any placement fee(s) without a written agreement to do so (i.e. payment must be required pursuant to the terms of a written agreement).
Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.
Accessibility Note
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns please contact thePeople Services Teamat.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
In 1918, Charles R. Moore purchased the contracting part of the company when the Austin brothers wanted to focus primarily on bridge fabrication. The company became known as Austin Bridge Company and Associated Companies until 1974 when the parent company, Austin Industries, was form ... View more
