Project Administrator
Project Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Overview
Element has an opportunity for a Project Administrator supporting our Industrials laboratory in Oakville Ontario. The main duties include but are not limited to project file creation / logging invoicing purchase order processing/receiving and logistics coordination. Client interaction and collaboration with internal technical and/or commercial team members related to project acceptance terms and conditions invoicing and project scheduling is also required.
Responsibilities
Responsible for project file creation / logging including client interaction facilitating project transfer between sales and operations.
Responsible for processing and delivery of invoices using Enterprise Resource Planning (ERP) system.
Respond to general enquiries and engage with both internal and external customers.
Handle requests for information where appropriate (e.g. shipping / delivery dates).
Process purchase order (PO) requisitions in ERP system ensuring vendor quotes vendor information product/service descriptions and pricing are accurate.
Receive PO for products and services in the ERP system verifying that vendor packing slips or work orders match Element POs; escalate discrepancies with internal teams and vendors.
Collaborate with the procurement department to set up and activate new vendor accounts.
Partner with Accounts Payable to resolve receiving issues in the system.
Coordinate shipping requests with freight forwarders.
Skills / Qualifications
2 years of administrative or customer service experience
Ability to read and interpret documents such as proposals contracts purchase orders and customer specifications.
Strong verbal and written communication skills to meet a variety of communication needs with strong interpersonal skills that foster open upward and downward communication built on mutual respect.
Ability to calculate figures and amounts such as discounts interest transaction fees and taxes.
Ability to solve practical customer problems.
Proficient in MS Office
Diversity Statement
At Element we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming the worlds most trusted testing partner.
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age disability ethnic origin gender marital status race religion responsibility of dependents sexual orientation or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)
If you need an accommodation filling out an application or applying to a job please email
Required Experience:
Unclear Seniority
Employment Type
Unclear
