Corporate Events Manager

Phoenix, NM - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Summary of Responsibilities:

The corporate event manager is responsible for managing the logistics of multiple events in support of Avenue5s corporate strategy and business goals. The associate in this role is responsible for all aspects of event management including venue selection and management contract negotiations speaker and subject matter expert procurement coordination of accommodations audio-visual resources meals transportation promotional items and other key event addition the corporate event manager is responsible for addressing any event-related issues or technical difficulties and for executing events within budget and according to Avenue5 benchmarks for quality standard operating procedures and timeliness.

Primary Responsibilities and Objectives:

Plan and execute corporate events including the annual leadership conference executive and leadership. team meetings company-wide webinars client and industry-related events holiday gatherings and other events

Conduct event site research and provide recommendations based on cost convenience logistics and other relevant factors

Negotiate contract terms that are favorable to Avenue5 with suppliers related to accommodations meeting space food and beverage equipment and other elements

Coordinate event logistics including venue sourcing event space and accommodation bookings meeting room setups registration functions equipment and labor food and beverage décor signage collateral and transportation

Leverage technology to track event details and generate related reports

Prepare and monitor event budgets.

Manage check requests invoicing and financial reporting

Serve as supplier liaison

Manage on-site production and troubleshooting

Implement an evaluation framework to assess strengths and areas of improvement

Propose ideas for enhancing the event planning and implementation process

Complete other corporate marketing-related duties as assigned

Performs other duties as assigned

Education and Experience:

Bachelors degree is required

CMP designation is preferred

Five or more years in managing multiple simultaneous events is required

One to two years of event services software is preferred

Experience in real estate or property management preferred

Skills and Requirements:

Ability to analyze information solve event logistic challenges and create order out of ambiguity

Detail-oriented with a strong desire to learn

Advanced level knowledge with Microsoft Office Suite including Outlook Word PowerPoint and Excel

Excellent written and verbal communication skills including proofreading and public speaking skills.

Excellent organizational skills and significant experience with project management

Ability to work independently and prioritize in a fast-paced environment

Ability to maintain the highest level of professionalism and integrity when interacting with suppliers clients and associates

Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses if assigned

Scheduling:

Required to maintain a regular schedule which may also require working outside of regular schedule weekends and non-traditional holidays

Limited travel (one to three weeks per year) may be required

Environment:

Exposure to environment typically found in an office building

Physical Requirements:

Avenue5 will make reasonable accommodations to enable individuals with disabilities to perform essential functions. These functions include but are not limited to:

Ability to lift push and pull up to 25 pounds

Must be able to observe and detect signs of emergency through visual and/or auditory cues

Must be able to remain stationary move around reach and position oneself as needed for extended periods of time

Ability to communicate and express or exchange ideas with others as well as those activities in which they must convey detailed or important instructions to other workers accurately loudly or quickly

Ability to perceive the nature of sounds at normal speaking levels including the ability to receive detailed information through oral communication and to make the discriminations in sound

Visual requirements including color depth perception and field vision

Ability to compare copy coordinate synthesize negotiate communicate and instruct

Ability to tolerate stressful situations

Ability to work under minimal to moderate supervision

This job description is not an all-inclusive list of functions and tasks. Over the length of employment these functions and tasks may change.

Diversity:

Diversity creates a healthier atmosphere: Avenue5 is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race color religion sex age national origin protected veteran status disability status sexual orientation gender identity or expression marital status genetic information or any other characteristic protected by law.

Required Experience:

Manager

Summary of Responsibilities:The corporate event manager is responsible for managing the logistics of multiple events in support of Avenue5s corporate strategy and business goals. The associate in this role is responsible for all aspects of event management including venue selection and management co...