Development Coordinator
Development Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
POSITION SUMMARY:
The Development Coordinator provides high-level administrative and strategic support to the Senior Vice President for Development (SVPD) and the Development department. This role combines executive support with key functions in fundraising operations budgeting and prospect research. This role will ensure the SVPD operates efficiently while also supporting frontline fundraisers in managing portfolios moves management and donor cultivation strategies. Additionally this role will help foster a positive and collaborative team culture and assist with the implementation of the departments annual operational plan. By coordinating departmental priorities monitoring progress toward revenue targets and supporting meaningful donor engagement this position plays a vital role in advancing the organizations fundraising goals.
DUTIES AND RESPONSIBILITIES:
Support for the Senior Vice President for Development
- Provide administrative support to the SVPD including scheduling inbox management drafting correspondence preparation of materials filing of expense reports prioritization of tasks and follow-up on action items
- Serve as a liaison between the SVPD and internal/external stakeholders ensuring timely communication and follow-through
- Provide administrative support for quarterly meetings of the Development Committee of the Board of Trustees and the preceding preparatory discussions with the Committee Chair including scheduling drafting of agendas distribution of meeting materials to Committee members and taking and distributing meeting minutes
- Provide administrative support for biweekly Development department meetings including drafting and distributing agendas
- Anticipate the SVPDs needs with foresight and discretion ensuring they are always prepared and supported
Development Operations & Fundraising Support
- Coordinate and facilitate moves management meetings tracking action steps and ensuring timely follow-up by frontline fundraisers
- Oversee expense budget tracking and reporting for the Development department; assist with forecasting reconciliations and financial monitoring
- Assist in the implementation of the departments annual operational plan tracking progress and ensuring accountability
Prospect Research
- Conduct proactive and responsive research to identify and qualify prospective donors to support NWSs fundraising strategies
- Prepare in-depth concise prospect and donor profiles for internal distribution and circulation to the Board of Trustees
- Compile thumbnail profiles of expected attendees for all cultivation and stewardship events
- Ensure timely entry accuracy and integrity of prospect and donor research within CRM
- Oversee budgeting and management of paid research tools
Other Responsibilities
- Handle special projects and assignments as directed by the SVPD
- Attend performances donor cultivation events and community activities as a representative of NWS
- Maintain a high level of professionalism discretion and confidentiality in all aspects of the role
- Perform other job-related duties as assigned
Qualifications :
EDUCATION AND EXPERIENCE:
- Bachelors degree and a minimum of two years of experience in development nonprofit administration or related field; an equivalent combination may be considered
- Prior experience providing direct support to a senior staff member strongly preferred
- Experience with fundraising operations donor databases/CRM systems and prospect research tools. Knowledge of Tessitura ArtsVision iWave and LexisNexis is an advantage
- Experience in budgeting financial tracking development operations and/or office management is an advantage
KNOWLEDGE SKILLS AND ABILITIES:
- Strong organizational skills with the ability to manage multiple priorities deadlines and projects in a fast-paced environment
- Excellent written and verbal communication skills with strong attention to detail and the ability to draft professional correspondence
- Discretion sound judgment and ability to handle confidential information with the highest level of professionalism
- Strong analytical and research skills with the ability to synthesize complex information into clear and actionable insights
- Collaborative team-oriented approach with the ability to build strong relationships across departments and with external stakeholders
- Initiative problem-solving ability and adaptability to evolving organizational needs
- Proficient in Microsoft Office applications
- Knowledge of classical music is an advantage
- Passion for the mission of the New World Symphony and commitment to its values of community respect excellence accountability and trust
PHYSICAL REQUIREMENTS:
- Ability to work a flexible schedule including evenings and weekends
Additional Information :
BENEFITS:NWS offers an excellent benefits package to eligible employeesincluding medical dental vision longand short-term disability life and AD&D 401(k) generous paid time off and comprehensive flexible work arrangements program.
EEO STATEMENT: The New World Symphony is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race color religion gender gender identity or expression sexual orientation national origin age veteran status genetics disability status or any other characteristic protected by federal state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
