Administrative Assistant

IAT Insurance Group has an immediate opening for an Administrative Assistant from our Raleigh North Carolina location.

This role works a hybrid schedule from an IAT Office in Raleigh North Carolina. The hybrid schedule reflects our values (thinking and acting like an owner collaboration and teamwork) as it requires working from the office with colleagues and other disciplines Monday through Wednesday with the option of working Thursday and Friday remotely. There will be instances when working from the office on Thursdays and Fridays is required.

• Performs general administrative duties including typing correspondence filing copying incoming and outgoing mail / email handling maintaining office supplies answering calls and correspondence and other related duties.
• Maintains calendars schedules meetings books rooms setting up video conference meetings makes travel arrangements and completes expense reports.
• Prepares correspondence independently whenever possible by composing and sending replies or preparing drafts for assigned staff.
• Manages meeting arrangements / office celebrations for assigned staff including logistics such as room reservations video conferencing registrations appointment scheduling and coordinating catering services and decor.
• Handles all aspects of catering logistics including menu planning ordering delivery scheduling setup presentation and post-event cleanup. Ensures catering aligns with dietary preferences budget and event type. Coordinates and participates in trade shows conventions and client meetings as needed.
• Acts as a proactive liaison within the team fostering a professional inclusive and welcoming environment for both internal colleagues and external visitors. Ensures smooth communication and collaboration across departments and represents the team with professionalism and courtesy in all interactions.
• Produces updates and/or maintains department reports and files and assists with departmental specific duties as needed.
• Professional communication with executives clients and vendors. Ability to handle confidential information with discretion and utilizes conflict resolution or problem-solving skills during high-pressure situations.
• Utilizes Microsoft Office daily (PowerPoint Word Excel Outlook Teams) and operates all office equipment and machines.
• Perform other duties as needed.

• High school diploma or GED with 2 years of administrative experience or equivalent.
• Equivalent is defined as 6 years of relevant experience.
• Excellent oral and written communication skills as well as demonstrated professionalism organization and time management.
• Proficient in Microsoft Office Suite including Word PowerPoint and Excel.
• Strong critical thinking and problem-solving abilities.
• Excellent attention to detail and a commitment to delivering high-quality customer service.
• Highly organized with effective time management skills.
• Ability to set priorities and multitask in a fast-paced environment.
• To qualify applicants must be authorized to work in the United States and must not require VISA sponsorship now or in the future for employment purposes.

• Associates degree in business or related field

At IAT were committed to driving and building an open and supportive culture for all. Our employees propel IAT forward driving innovation stable partnerships and growth. Thats why we continue to build an engaging workplace culture to attract and retain the best talent.

We offer comprehensive benefits like:

• 26 PTO Days (Entry Level) 12 Company Holidays 38 Paid Days Off
• 7% 401(k) Company Match and additional Profit Sharing
• Hybrid work environment
• Numerous training and development opportunities to assist you in furthering your career
• Healthcare and Wellness Programs
• Opportunity to earn performance-based bonuses
• College Loan Assistance Support Plan
• Educational Assistance Program
• Mentorship Program
• Dress for Your Day Policy

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. We maintain a drug-free workplace and participate in E-Verify.