Academic Program Coordinator, Educational Theory and Policy Program
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 38300 - 55500
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The successful candidate will be part of the administrative team that supports department functions including students in the graduate and undergraduate programs.
The Academic Program Coordinator will work both independently and collaboratively (with minimal supervision) when completing this positions responsibilities which include but are not limited to:
Serve as the initial contact for visitors and prospective students; independently research and respond to inquiries
Support the department head faculty and graduate directors with scheduling correspondence and meeting logistics
Build course schedules; monitor course enrollments
Coordinate the student admissions process (e.g. communicate with and update prospective students organize and submit applications for faculty review)
Schedule exams
Monitor student major requirements
Conduct revisions to the graduate program handbooks and website information
Serve as liaison with Office of Global Programs supporting visiting scholars
Communicate with graduate degree and certificate students about deadlines policies and procedures
Maintain program databases including creating and maintaining student files and databases
Monitor records for compliance with the retention policy
Prepare graduate assistantship offer letters and contracts
Additional duties include:
Monitor program-related budgets/cost centers
Process SAP Concur reports and program purchasing card transactions
Assist with the promotion and tenure review process
Coordinate special events seminars and activities including arrangements for facilities (on campus and off) supplies technology and food service
Qualifications:
Excellent communication and interpersonal skills; inclusive and respectful when working with others
Outstanding organizational skills and driven to provide excellent customer service
Capacity to manage multiple priorities with a high level of professionalism
It is preferred that candidates have experience with at least one of the following: student information platforms course and/or room scheduling tools faculty activity reporting software or travel and expense management system.
Candidates should also be proficient with Microsoft Word Excel and Access.
Experience working in an academic unit at a university is also desirable.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneAdditional Information:
The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $38300.00 - $55500.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
IC
Key Skills
- Project / Program Management
- Program Management
- Developmental Disabilities Experience
- Organizational skills
- Data Collection
- Meeting Facilitation
- Utilization Review
- Administrative Experience
- Program Development
- Public Speaking
- Supervising Experience
- Social Work
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
