Campus Operations Manager
Campus Operations Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Position Title: Campus Operations Manager
Location: West Belden 2245 N McVicker Ave Chicago IL 60639
Reports To: Principal
Salary: $65000 Commensurate with experience
Type: Regular Full Time
Start Date: October 2025
Distinctive Schools creates diverse joyful welcoming communities rooted in social justice and rigorous learning. We support all learners to be engaged curious and to achieve their full potential. Our students become confident advocates creative problem-solvers and collaborative leaders.
Position Description:
A Distinctive Schools Campus Operations Manager will work closely with the School Principal to ensure all financial and operational compliance for the school to ensure the leadership team is able to focus on academic excellence.
Fiscal Management
Conduct annual audits
Responsible for overseeing monthly expense reports
Support all purchasing processes with School Director approval
Process verify and deposit all monies received and submitted
Process & verify payroll for salary & hourly employees at the respective campus
Work with the School Principal and Distinctive Schools to manage the schools budget finances reports and relationships with outside vendors throughout the school year
Staff Management
Supervise and Evaluate:
Administrative office personnel
Before and After School Coordinators and staff in close partnership with Community School Coordinator
Cafeteria and food service partners
Maintenance cleaning and security personnel
School Monitors
Responsible for employee on-boarding and off-boarding including: asset collection maintenance and reassignment
Manage Time and Attendance for respective personnel
Oversee After-Care payments and Before-Care stipends
Manage payroll for campus staff
Manage Paid Time Off (PTO) for campus staff
Facilities Management
Support the Facilities Team through ordering and management of facilities budget
Complete school walkthroughs twice per day
Ensure instructional materials furniture and equipment are properly stored and accessible
Manage facility contractors and works with CICS Facilities Manager on building projects
Work with appropriate staff to ensure hallway and general facility decor are updated and maintained
Technology
Serve as school point person for all instructional technology and student information systems
Work closely with Distinctive Schools Technology Team to troubleshoot and solve day-to-day technology issues
Student Information Enrollment Registration Attendance
Administer student registration & student enrollment process
Direct the full process of student and school information systems
Oversee the creation and distribution of progress reports and report cards
Ensure smooth management of student and family orientations parent/teacher conferences receipt of student/ family deliverables and organization of new and returning family orientation
Regulation and Reporting Requirements
Ensure school-wide compliance with health and safety laws
Work with the School Director to prepare for charter school site and renewal visits Distinctive Schools accountability site visits and audits
Oversee testing coordination and work with the special projects coordinator to ensure standardized tests (including NWEA and PARCC) are properly administered stored and returned
Scheduling
Ensure appropriate personnel are aware of student and staff schedules
Oversee coverage schedules and ensure all posts are covered including: before school lunch and after school.
Assist in scheduling family-teacher conferences family events standardized testing use of AV equipment and the computer/ laptop cart
Partnerships with DS Teams and Campus Community
- Support Community Schools Coordinator in managing relationships with all outside organizations (in conjunction with Distinctive Schools as appropriate)
Collaborate on schools efforts to partner with community leaders organizations state and local charter school events/meetings
Work closely with the Parent Teacher Organization (PTO)
Assist technology team to troubleshoot and solve day-to-day technology issues
In partnership with Campus Technology Coordinator and IT manager serve as additional technical resource for instructional technology and student information systems
Logistics (Management and Facilitation)
Field Trips
- Book field trips (including facilitation and logistics to and from event) planning meals and processing payments
- Oversee Office Manager to manage student participation including distribution of permission slips
Tours & Visits
- Provide materials to visiting to guests
- Be available to lead some tour groups
Requirements:
Bachelors Degree
At least 3 years of operations experience
Previous experience managing multiple staff members
Technology demands: Proficient in cloud based software Solutions (Google Suite) Ability to learn digital tools and programs as needed for the position
Physical demands
Occasional lifting carrying pushing and/or pulling; some stooping kneeling crouching and/or crawling; and significant fine finger dexterity. Generally the job requires 30% sitting 50% walking and 20% standing.
Benefits:
- 25 Paid holidays & 15 days PTO annually
- 12 weeks family paid leave
- Comprehensive Healthcare (Medical Dental Vision)
- 403b match
- Fully match up to 3%
- 50% match up to 5%
- Professional development including tuition reimbursement
- Gym and wellness discounts
- And more
Description Disclaimer
Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job duties and responsibilities that may be inherent in a job reasonably required for its performance or required due to the changing nature of the job shall also be considered part of the jobholders responsibility.
EEO
Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race color religion sex gender national origin age disability veteran status marital status sexual orientation gender identity gender expression or any other personal characteristic protected by applicable law.
Distinctive Schools is committed to the full inclusion of all qualified keeping with our commitment Distinctive Schools will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly if reasonable accommodation is required to fully participate in the job application or interview process to perform the essential functions of the position and/or to receive all other benefits and privileges of employment please contact or call 773.828.4191
Required Experience:
Manager
Employment Type
Full Time
